job seeker about to call a prospective employer

How to Follow Up on a Job Application by Phone

By Natalie Winzer, iHire, LLC

You applied to a great position but haven’t heard back yet. While playing the “waiting game” can be discouraging at any phase of your job search, it’s important to stay positive and be proactive.

Your next step is to reach out to the hiring manager, but maybe you’re unsure about how to follow up on a job application via phone or wondering what to say when following up on an application.

Use the simple job application follow up call script below when contacting the hiring manager via phone, including examples for how to respond to specific answers you may receive. By being straightforward and to the point, you’ll portray interest in the position without coming off as a pest.

Bonus tip: Wait one week after applying before making your application follow up call and do not call more than twice in one week.

 

What to say in a follow up call after applying – introduction:

“Hi [their name]. My name is [your name], and I’m calling regarding a recent job application I submitted on [date] for the [position name] position. I’m very interested in the position and was wondering if a decision has been made?”

 

If a decision has not yet been made:

This means you may still be in the running. Here are some questions to ask if the position is still open:

  • What is the time frame for filling the position?
  • I would love the opportunity to discuss how my qualifications match your company’s job description. Are interviews currently being scheduled?
  • Do you need additional information from me for my application?
     

job seeker at her desk following up on an application via phone

 

If the position has been filled:

Though this isn’t the best news, be sure to end the conversation on a high note and leave the hiring manager with a positive impression of you. You may very well be applying to other opportunities with their company in the future.

  • I will continue to check your website/job board for future opportunities. Thank you for your time and consideration.
  • If the chosen candidate does not work out or another position opens that I might be a good fit for, please keep me in mind. I’d love the opportunity to discuss my qualifications and how I can help [Company Name] reach their goals.

 

If you are requested for an interview:

This is the best outcome possible for your application follow up call! Express enthusiasm and gratitude for the opportunity and confirm next steps.

  • Great, thank you! When would be the best day/time for me to come in?
  • In addition to copies of my resume and references, are there any other documents I should bring to the interview?
     

job seeker at home on the phone talking to a prospective employer

 

Armed with this job application follow up call script, you’ll know how to follow up on a job application by phone, speak confidently to the hiring manager, make a solid first impression, and increase your chances of landing your dream job.


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