(Casual Hire) Project Coordinator

Salary

See Position Description

Location

Honolulu, HI

Job Type

Part-Time Temporary

Job Number

2025-00082

Department

University of Hawai'i at Manoa - CoE - Electrical Engineering

Opening Date

01/16/2025

Closing Date

01/17/2025

Position Number:

Casual Hire

Description

****Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions, which include administrative professional and technical (APT) or Instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees and up to one calendar year for part-time employees.

Title: (Casual Hire) Project Coordinator
Position Number: *****Casual Hire
Hiring Unit: College of Engineering, Department of Electrical and Computer Engineering
Location: Manoa
Date Posted: 01/16/2025
Closing Date: 01/17/2025
Salary: $30 per hour
Schedule: Up to 19 hours per week
Full Time/Part Time: Part Time
Temporary/Permanent: Temporary

Duties and Responsibilities

The Program Coordinator (PC) will be the central administrative role for the $3 million NSF Research and Traineeship Grant. This role provides oversight and assistance to various components relating to the graduate students, faculty, curriculum and implementation of the program. The PC must adapt to changing needs as the program evolves. In the lifetime of the grant, about 60 students will be trainees at various points. The primary responsibility is to strategize the administrative implementation of program goals with NRT faculty, and the execution of these goals in the framework of University regulations. In the process, the PC builds a network within the University to ensure smooth functioning and enable the goals of the grant. Duties change as the project evolves, and includes (though not limited to):

• Provide administrative support for NRT activities and goals, and interact with faculty members from various disciplines and various universities, NRT trainees, and participating students.
• Work with faculty, students and administrative personnel to assess, record, document, and disseminate research and teaching activities
• Organize events and activities related to the working, publicity and dissemination activities of the NSF Research and Traineeship grant.
• Help with recruitment activities related to the grant, including but not limited to production, publication and advertising of graduate student brochures
• Travel to professional meetings and conferences in the US mainland and abroad representing the NRT program in the PC capacity.
• Help in budget development on new proposals spun off the program.
• Coordinate with other participants for social media outreach.
• Work with administrative and fiscal staff to ensure compliance with university regulations.
• Assist with reimbursements, procurements, payments, applications and requests related to NRT functioning as need arises.
• Candidates can expect a respectful and stimulating work environment with diverse stakeholders (students, faculty from UH and elsewhere, in multiple departments).
• Upon satisfactory performance and fit for the program, candidates will be invited to continue, up to 5 years, with possible pay revisions subject to budget constraints.

Minimum Qualifications

1. Bachelors degree from a college or university of recognized standing in business, engineering, economics, computer science or a related field.
2. One (1) year of professional experience in research and education program administration, grant writing, economic development, or other professional research or instruction.
3. Excellent interpersonal and communication skills, attention to detail, writing skills and time management.
4. Comfort and willingness to learn basic software and tools.
5. Comfort with, and willingness to promote diversity (including but not limited to engaging underrepresented groups in STEM, non-traditional students, different intellectual backgrounds).

Desirable Qualifications

1. Masters degree from a college or university of recognized standing in business, engineering, economics, computer science or a related field.
2. Experience and interest in teaching, research and training programs in STEM.
3. Experience preparing competitive grants and project proposals, preparing budgets, negotiating contracts and awards.
4. Knowledge of, and experience with, state and federal funding agencies and procedures.
5. Familiarity with the methods, principles, and techniques used in student recruitment and program assessment, including marketing methods, assessment and evaluation, and survey research.
6. Evidence of past success in working with research-oriented faculty in program development and implementation.
7. Familiarity with PC and Macintosh systems, Microsoft Office applications, desktop publishing, database management, and web content management.
8. Knowledge of, and experience in program planning and implementation.
9. Knowledge of, and experience with, University of Hawaii and RCUH fiscal processing, and UH grant administration.
10. Familiarity with statistical analysis and data interpretation.
11. Ability to deal with issues and factors which are undefined and require extensive probing analysis.

To Apply

Submit cover letter indicating how you satisfy the minimum and desirable qualifications; your current curriculum vitae; names and contact information (including e-mail address) of at least 3 professional references by email:

Agency
University of Hawaii

Inquiries
Narayana Santhanam (...) or Nori Tarui (...) EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: