DCAT Division Manager - Facilities Management Department

"Open Until Filled"

The Division Manager for Design & Construction Administration Team (DCAT) of the Facilities Management Department is a highly responsible professional position requiring an ethical leader skilled in administration, supervision, and leadership of a diverse department that manages construction and renovation projects. The person in this position will be responsible for planning, organizing, budget management, procurement, construction project administration and coordination, and provides direction and oversight for comprehensive department programs of the County, attending Board meetings (as needed), and other administrative duties and training functions in accordance with the mission, goals and objectives as articulated by the Department Director.

The Division Manager ensures that assigned program functions meet all applicable laws, regulations, and County policies and administrative rules; provides professional assistance to County leadership and staff in areas of expertise; fosters cooperative working relationships with intergovernmental and regulatory agencies; and performs other duties as assigned. This position requires discretion to work with confidential and sensitive issues on a regular basis.

The Division Manager reports directly to the Department Director or their designee.

EXAMPLES OF DUTIES

Provides direct supervision for professional, technical, and administrative staff assigned to the Division. Performs mentoring and evaluations of staff through observations and written reports, recognizes successes in achieving established goals, and takes corrective measures regarding inconsistencies and shortcomings

Provides professional administration of construction projects, which includes strategic planning, Scope of Work, construction project estimates, solicitation of professional design services and contractors, administration of contracts, responding to contractors requests for clarification, reviewing and approving contractor payments, monitoring work status, conducting project progress meetings, processing project submittals, negotiating and processing change orders, managing project close-out and warranty period, certifying project completion, and performing other related tasks

Manages design consultants, which includes, issuing requests for proposals, review proposals and qualifications, recommend consultant selection, review and negotiation of consultant fees, issue and manage contracts, review work output and schedule, process payments requests, issue contract amendments, schedule design review meetings, provide input on technical issues, develop consultant evaluations, and perform other related tasks

Inspects construction sites to ensure conformance with plans and specifications

Performs quality control reviews of construction documents (plans, specifications, etc.) through all phases of design for accuracy and constructability to ensure compliance with applicable codes, design criteria, potential change orders, and project goals. Reviews final bid document set for completeness and potential bid questions

Performs project cost management and accounting functions; negotiates claims and change orders on construction projects to achieve equitable resolutions such that the best interests of the County are met

Assists internal staff and elected officials in determining project needs; project programming with stakeholders, prepares Scope of Work, the development of detailed construction estimates, and any other construction administration or management process disciplines that may be needed

Performs other duties of a similar nature or level

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

Bachelor's degree in Architecture, Engineering (Construction related), Construction Project Management, or a related field and five years of experience in the vertical construction field, three of which were in a supervisory role and/or project management role, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Licenses and Certifications

Valid driver's license from state of residence

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

Managerial principles

Principles and practices of construction trades and related engineering and architecture

Principles and practices of construction contract administration

Principles and practices of construction Project Management

Accounting and Budgeting principles, mathematical concepts, public administration principles

Governmental procurement principles and practices

Construction safety principles and practices

Construction cost estimating knowledge and techniques

Applicable state and local laws, statutes, ordinances, and regulations

Monitoring and evaluating employees

Prioritizing and assigning work

Negotiating contracts

Reading and interpreting technical data, blue-prints, and related construction documents

Administering construction programs

Preparing reports

Interpreting and applying applicable laws, rules, and regulations

Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require talking, hearing, seeing, fingering, grasping, moving about and working in a typical office setting, and various repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects

Some positions in this class may require climbing, balancing, stooping, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions while performing office and field activities

Benefits/Compensation Package:

• Medical / Dental / Vision plans
• Prescription coverage
• Employee health clinic
• Employee fitness centers
• Employer-sponsored retirement plan or an investment plan
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave or Paid Time Off (PTO)
• Group Life Insurance