Project Manager

THIS RECRUITMENT MAY CLOSE AT ANYTIME WITHOUT NOTICE, ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS HAVE BEEN RECIEVED. CANDIDATES ARE ENCOURAGED TO APPLY AT THEIR EARLIEST CONVENIENCE.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under supervision of the Engineering Manager or designee, plans and manages Capital Improvement Program activities and functions; assists the Engineering Manager with the planning, direction, supervision and coordination of departmental functions and engineering activities; assists with the preparation of operating and capital improvement budgets and oversees the work of contract consultants and contractors to ensure contract and regulatory compliance. Researches, acquires and administers grant funding from multiple sources ensuring compliance with all applicable regulatory requirements and highly complex reporting requirements, and performs related work as required and special projects as assigned. ESSENTIAL DUTIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Duties may include, but are not limited to, the following:

• Manages assigned activities within the Capital Improvements Program, such as storm water management, transportation planning and pavement management programs.

• Assists with the planning, directing, supervision, and coordination of departmental operations; oversees and participates in the development of departmental strategic plans; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods and procedures.

• Determines scope of engineering projects; prepares Request for Proposal (RFP); coordinates the bidding process for assigned projects; oversees and participates in the assembly and preparation of bid documents including drawings, calculations, specifications, plans and support materials; assures bid documents, notifications, awards and related materials are distributed to appropriate contractors, outside agencies, and personnel according to established time lines; evaluates and recommends professional engineering consultants and contracts awards.

• Coordinates Department activities with those of other departments and outside agencies and organizations; prepares and presents staff reports and other necessary correspondence.

• Assists with the preparation of operating and capital improvement budgets and control of expenditures.

• Manage consultants performing complex engineering design; prepares plans, drawings, specifications, contract documents, and sketches pertinent to public works construction projects.

• Provides infrastructure master planning analysis and project planning support.

• Supervises projects with the planning, design, and construction management of City buildings, equipment and City Street, transportation, traffic, electrical, and drainage systems; establishes long-range plans and goals, and issues dealing with environmental regulations.

• Researches, applies, acquires, manages, and administers Capital Improvement Project funding, ensuring compliance with regulatory and reporting requirements, revenue allocation and expenditure tracking processes.

• Participates in regional transportation planning efforts to address local transportation issues and participates in allocating federal and state funding for local projects.

• Prepares Council agenda items related to engineering activities and the Capital Improvement Program; and may appear before the City Council, Council Committees, boards, commissions, and numerous civic organizations representing the Department.

• Prepares a variety of correspondence including general and special reports.

• Conducts feasibility studies and planning capital projects.

• Coordinates activities with consultants, engineers, developers, contractors, other City departments and divisions and with outside agencies. Provides information to the general public and responds to and resolves difficult citizen inquiries and complaints related to Capital Projects.

• Performs related duties as required and special projects as assigned.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Principles, practices, and techniques of project management.

• Principles and practices (General knowledge of) architecture; construction; capital improvements. Design-build project delivery knowledge is a plus.

• Construction methods and materials.
• Contract development, negotiation, and administration
• Methods and procedures relating to public agency bidding and consultant service selection.
• Relevant federal, state, and local laws and regulatory codes and regulations.

• Applicable Federal, State, and local laws, codes, and regulations.
• Principles of leadership and training.
• Principles of budget development and monitoring including development of control measures to remain within budget.

• Principles and practices of project budget and schedule preparation and control.
• Environmental permitting process and terminology
• Right of way acquisition practices and terminology.
• Mechanics and properties of materials.
• Methods and techniques of engineering plan review and analysis.
• Methods and techniques of conducting site and field investigation.

• Drafting methods, techniques, and equipment including those used in computer aided drafting.
• Recent developments, current literature, and sources of information related to innovations and trends in project design and development.
• Principles and practices of business correspondence and technical report preparation.
• Modern office procedures, methods, and equipment including computers and supporting word processing, spreadsheet applications, and specialized software programs.
• Principles and practices of geographic information system programs.
• Occupational health and safety standards
• Pertinent federal, state, and local codes, laws, and regulations.

Ability to:

• Lead, organize and review the work of staff or consultants.

• Interpret, explain and enforce department policies and procedures.

• Perform project manager duties involved in the design, development, and construction management of a variety of capital improvement projects.

• Serve as the project manager on one or more Capital Improvement Projects, concurrently.
• Review interpret and analyze plans, drawings, specifications, contract documents, and engineering reports for conformance to professional standards and approved budgets.
• Analyze and evaluate design drawings and specifications.
• Prepare and manage project budgets and schedules.
• Negotiate and coordinate with citizens, property owners, businesses, and other agencies.
• Maintain detailed project management records and documentation.
• Prepare clear and concise administrative and technical reports.
• Interpret, apply, and ensure compliance with pertinent federal, state, and local laws, codes, and regulations.
• Manage the work of outside consultants.
• Administer programs involving Federal, State, and local grants.
• Safely and effectively operate tools and equipment.
• Respond to questions and inquiries from a variety of sources regarding engineering and capital improvement projects.
• Research, review, update, and revise existing ordinances, policies, and design standards.
• Coordinate activities with internal and external agencies and committees.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education and Training: A bachelors degree in project management, Civil Engineering, Public or Business Administration or related field from an accredited university

Experience: Five (5) years of increasingly responsible experience in capital improvement management, project management or construction administration that includes planning, design and tracking of project expenditures.

Licenses and Certificates: Possession of a valid drivers license or ability to obtain one upon hire.

Possession of or working towards a valid certificate of registration as a Civil Engineer issued by the California State Board of Registration for Professional Engineers and Land Surveyors is highly desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. The City will engage in a timely, good faith interactive process to identify reasonable accommodations to enable qualified individuals to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with frequent interruptions. At times, the incumbent may be asked to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings and training. Field work may also be required that includes occasional exposure to loud noise levels, fluctuating temperatures, odors, gases or contact with water or wastewater.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement

and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.