Architectural Division Manager

Are you looking for career opportunities that provide top-notch benefits including paid vacation & sick leave, outstanding health & dental insurance, a free health clinic for you & your dependents, a generous retirement plan, teleworking and much more? Travis Countys Facilities Management Department has great jobs that serve dozens of facilities across the county. We offer stable career options with training and tuition reimbursement available to get you to the next level in your career.

Manages the development and implementation of complex architectural/engineering project scopes, schedules and budgets, and programs. Develops policies and procedures. Allocates resources, staffing, equipment and material. Monitors budget and oversees all other administrative matters for the division. Coordinates and works closely with officials, department heads and outside agencies. Directs and supervises interdisciplinary group of professional and technical staff. Monitors and oversees that services delivered are in compliance with applicable laws, rules, regulations and applicable standards and procedures established by the State, Court and the Department. Performs all work using appropriate safety procedures.

DISTINGUISHING CHARACTERISTICS:

This is a job classification within the Management job family. This classification is distinguished by the manager duties and responsibilities, Registered as a Registered Architect (RA), and requires additional senior level management, project management and/or administrative experience. This classification may require a flexible work schedule in order to meet the needs of the department.

Duties and Responsibilities

• Plans, organizes, reviews and evaluates the activities, functions and operations of the division. Coordinates programs through staffing resources. Manages resources to ensure the completion of projects. Determines staffing requirements and hires accordingly. Prepares a variety of fiscal, administrative and technical correspondence and reports.
• Coordinates and works closely with officials, department heads, multiple outside suppliers, other County staff and outside agencies. Negotiates with private architectural and engineering firms for outsourcing work.
• Develops, manages and controls division's work programs, schedules, budgets and personnel. Plans future budgetary requirements for division. Purchases, monitors and maintains fixed assets common to division. Evaluates and reports on program performance of division. Prepares process analyses and uses statistical process controls to continually improve quality of processes and output.
• Monitors and oversees that services delivered are in compliance with applicable laws, rules, regulations and applicable standards and procedures established by the State, court and the department.
• Develops and monitors division/department policies and operating procedures. Implements, communicates and effectively utilizes department policies and procedures. Coordinates with other division managers/directors, departments, agencies and organizations to accomplish division/department goals and objectives.
• Negotiates and oversees services contracts and supplemental agreements and services assuring financial integrity.
• Participates in the development and implementation of strategic short and long-term division plans, develops and implements goals, objectives, policies, procedures and priorities. Coordinates with officials to achieve those goals. Plans, schedules, reviews and evaluates work needs on a short and long-term basis. Studies and standardizes divisional policies and practices.
• Supervises professional, technical and administrative support staff, evaluates staff job performance. Coordinates schedules and assignments. Authorizes staff productive and non-productive work hours. Confers with and advises staff on problems related to the design, operation, interpretation and compliance of systems.
• Analyzes and responds to difficult inquires, grievances and complaints.
• Represents the County by attending meetings, community meetings, seminars, conferences and professional association meetings. Participates in private organizations and participates and/or serves on related committees.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience :
Bachelor's degree in Architecture AND nine (9) years of directly related, increasingly responsible professional architectural design and/or analysis experience as a Registered Architect, including four (4) years of mid- to senior level supervisory/management or project management experience.

Licenses, Registrations, Certifications, or Special Requirements:
Licensed to practice as a Registered Architect (R.A.) in the State of Texas issued by the Texas Board of Architectural Examiners. If registered in another state, must acquire registration reciprocity in the State of Texas within six (6) months of date of hire. Valid Texas Drivers License. Applicants are required to pass a criminal background check with the Texas Criminal Justice Information System (CJIS) Background Check. Applicants are required to successfully pass the background investigation, including fingerprint clearance.

Knowledge, Skills, and Abilities :
Knowledge of:

• Principles, procedures, practices, programs, systems, methods and techniques of architecture.
• Advanced mathematical and statistical methods as used in architecture and planning.
• Principles of project management, including scheduling, estimating, contracts and budgeting.
• Supervisory principles, practices and techniques.
• Federal, State, Local and County applicable laws, regulatory codes, rules, permits, licenses, purposes, sources, standards, policies and procedures.
• Recent developments and current literature regarding Architecture.
• Methods, practices and techniques of inspections, compliance and enforcement.
• Computer equipment to include word processing, presentations, spreadsheets, databases, maps, records, graphics, project scheduling and management, and other related architectural applications.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Planning and directing a variety of architectural projects.
• Contract management and project budgeting.
• Analyzing and evaluating complex data, technical data and reports.
• Contract negotiation, compliance and dispute resolution.
• Supervisory principles, practices and techniques.
• Applying principles and practices as used in architecture.
• Adapting approved architecture methods and standards in a variety of architectural projects.
• Use and care of equipment, tools and testing materials.
• Use and care of computer-aided design and drafting (CADD), REVIT and other related electronic equipment.
• Explaining complicated technical problems in simple non-technical language.
• Problem-solving and technical decision-making for developing effective solutions.
• Both verbal and written communication.

Ability to:

• Coordinate, plan, and prioritize programs, projects, and activities.
• Plan, assign, supervise, train and review the work of professional and technical subordinates.
• Convey complex ideas and concepts verbally and in writing.
• Interpret plans and specifications, standards, policies, procedures, regulatory codes.
• Perform complex architectural studies, analysis and design.
• Perform technical research, calculations and computations, and prepare plans and reports.
• Manage time well, perform multiple tasks and organize diverse activities.
• Work independently.
• Exercise sound judgment and make decisions.
• Respond to inquiries from customers, regulatory agencies or members of the professional community.
• Perform in a stressful environment while maintaining a professional manner.
• Make appropriate and effective public presentations.
• Establish and maintain effective working relationships with County employees and officials, developers, architects, engineers, contractors, representatives of outside agencies, and the general public.

Work Environment & Other Information

Physical requirements including the ability to lift/carry up to 10-60 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions. Subject to contact with noise, vibration, fumes, foul odor, dirt, dust, mist, gases, and poor ventilation, parts, and tools or machinery. Requires use of protective devices such as masks, goggles, and gloves. Requires fieldwork, and exposure to traffic, public work development sites, construction site hazards, climbing and walking and traveling over rough, uneven, mud, rocky, high grass terrain, and indoors/outdoors in all types of weather (excessive heat and cold).

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: Monday-Friday, 8:00 AM-5:00 PM.

May work some holidays, Works some nights, Works some weekends

Department: Facilities Management

Location: 700 Lavaca Street

Criminal, Driving, Education, and Employment Background Checks Required.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.