Project Manager

Title: Project Manager

EEO: First/Mid Offs & Mgrs.

Status: Exempt

Department: Public Services

Supervises: None

Position Reports To: Public Services Director

Sworn: No

Job Specifications

NATURE OF WORK

The purpose of this position is to manage and deliver municipal projects within defined scope, resources, timeline, and budget. The Project Manager is independently responsible for overseeing the full lifecycle of projects that will be owned and maintained by the Town. This includes leading a range of major capital and smaller annual projects from initial concept through completion and occupancy. Responsibilities involve managing feasibility studies, planning, design, cost estimation, construction oversight, commissioning, and project closeout. The role requires strong negotiation skills, effective stakeholder communication, regular professional updates and presentations, and the ability to implement and enhance project management systems. The Project Manager must be capable of multitasking and operating in alignment with the Town’s core values. Additional responsibilities include providing high-level support to the Public Services Director.

ILLUSTRATIVE TASKS

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.

• Performs professional level work in the office and field in connection with typical municipal capital projects such as roads and pavements, storm drainage systems, buildings, and various other civil engineering activities.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, other department supervisors and employees, subordinates, engineer and architect consultants, contractors, business owners, Town residents, sales representatives, regulatory agencies, etc.
• Operates a vehicle and a variety of office/field equipment such as a computer, printer, calculator, measuring devices, engineer's scale, telephone, etc.
• Performs all aspects of project management for projects; develops plans, detailed project scopes, technical specifications, and cost estimates; prepares permit applications to obtain all necessary permits; prepares contract documents and bid packages.
• Coordinates projects with other Town departments and/or government entities.
• Identifies and develops scope and budget for new projects; assists in development of Capital Improvement Program.
• Reviews, prepares, and oversees project cost estimates and budgets.
• Works with Town staff to solicit projects for bid; reviews and evaluates bid proposals; checks references; makes recommendations on award. Prepares and processes purchase orders.
• Monitors and directs public construction projects including preparing bid documents, specifying construction materials and standards, contractor selection, preparing Commission agendas items and resolutions, project planning and scheduling, and supervising the construction of projects from design through completion to ensure quality and compliance with program standards.
• Schedules and conducts meetings with contractors, consultants, utility company representatives and other appropriate staff to ensure that all parties understand their specific areas of responsibility during the preconstruction and construction phases of projects.
• Assists with permit activities with all required governmental entities.
• Ensures that contractors comply with all Town of Pembroke Park requirements prior to construction (i.e. Town contracts and insurance requirements).
• Performs construction management for projects; issues work authorizations; reviews and approves construction schedules, products submittals, shop drawings, testing results, change order requests, and invoices; performs construction inspections; coordinates with other Town staff and contractors; ensures compliance with contract documents and regulations; ensures timely deliverables; oversees project budgets.
• Performs construction management administrative functions such as developing and maintaining a project status tracking log and preparing memos, letters, reports, meeting minutes, etc.
• Plans, schedules and oversees all on-site project activities; performs progress inspections of construction activities to ensure quality and conformance with approved designs, specifications and applicable codes and standards.
• Identifies and resolves project issues; ensures that projects progress on schedule and on budget.
• Consults with consultants and appropriate staff on problems with design and construction; makes recommendations for problem resolution.
• Responds to and resolves public inquiries and complaints. Investigates issues identified by residents, Public Works personnel, engineers, or other Town staff; evaluates technical issues; researches and evaluates multiple solutions.
• Follows standards and procedures for substantial completion and final acceptance of projects.
• Presents to the Town Commission and/or any Town Advisory Boards or committees, civic groups, and the general public on project related issues as needed.
• Completes and/or reviews reports for submittal to regulatory agencies and responds to regulatory requests for information.
• Ensures that legally required recordkeeping and monitoring is accomplished for assigned projects.
• Writes and administers grants; completes all required documentation and requirements during the different phases of projects.
• Provides technical assistance to various Town divisions.
• Performs other related tasks as assigned.
• Performs emergency response duties as assigned.

KNOWLEDGE, ABILITIES AND SKILLS

The Project Manager should have experience with:

• Knowledge of the methods, materials and equipment required for the construction and for the maintenance and repair of public works infrastructure, buildings, and facilities.
• Knowledge of building, electrical, and plumbing codes and construction law for South Florida.
• Knowledge of HVAC, building structural requirements, electrical, plumbing and other applications necessary to develop project plans, determine proper equipment and materials for project design.
• Ability to inspect contract repair and construction work.
• Knowledge of Federal and State regulations, including knowledge of environmental rules and regulations, permits, etc. and the requirements and procedures for securing grants.
• Knowledge of basic principles and practices of cost estimating, budgets, and accounting.
• Knowledge of drafting and surveying principles.
• Skilled in a high level of verbal and written communication for presentations, training, negotiations, and guidance for a wide variety of audiences.
• Skilled in word processing, database, spreadsheet, presentation, and selected job specific software applications.
• Ability to conduct research, analyze and interpret findings, and prepare clear and concise reports.
• Ability to establish and maintain effective working relationships with associates, municipal officials, representatives of other agencies, contractors, and the general public.
• Ability to prepare Requests for Proposals and bid specifications, and evaluate proposals.
• Ability to handle a multitude of diverse tasks simultaneously while maintaining an attention to detail for the purpose of ensuring accuracy in task performance.
• Ability to make independent decisions quickly under emergency or stressful conditions and work independently.

MINIMUM REQUIREMENTS

• Bachelor’s degree in Civil Engineering, Construction Management, or other closely related field. A Master’s degree may be substituted for one year of experience.
• Six (6) years of work experience in civil engineering or construction management of roadway and/or infrastructure projects with a demonstrated knowledge of the principles, standard methods, and practices of municipal engineering and roadway design and construction.

• Must possess and maintain a valid National Incident Management System (NIMS) certification (level to be determined by job classification requirements), or obtained within one (1) year of employment.
• A basic knowledge and understanding of AutoCAD, MicroStation, and GIS.

PREFERRED QUALIFICATIONS

• Experience in managing and administering at least one (1) FDOT LAP (Local Agency Program) project.
• Experience in managing and administering at least one Broward County transportation or surtax project.
• AutoCAD and GIS certifications.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential duties and functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, sit, see, speak, hear, and use hands and fingers to operate a computer, telephone, or other electronic device.
• Occasional light to moderate lifting of office products and supplies may be required.

The work environment characteristics described here are representative of those a teammate encounters while performing the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Moderate noise (business office with computers, telephones, printers, fax machines, photocopiers, filing cabinets, and light traffic).
• Ability to work within a confined area.
• Ability to work in a computer station for an extended period.
• The physical environment requires the employee to work inside and outside in heat/cold, wet/humid, and dry/arid conditions.
• May be requested to work overtime and weekends for special town events, projects, and emergencies.