Project Coordinator

About Harris County Community Services Department:

This office is focused on addressing the housing, infrastructure and public service needs of the low to moderate-income community in Harris County. This is accomplished through a process of securing and managing grants from the U.S. Office of Housing and Urban Development (HUD) and partnerships with other government and non-profit agencies, resulting in a variety of programs, projects, and services.

Harris County Community Services Department manages the Harris County Treasury ARPA Affordable Housing Portfolio - Treasury ARPA - Single Family Reconstruction Program (TASFRP). This program has been designed to preserve affordable single-family housing owned by Low-to-Moderate Income (LMI) households residing in Harris County by working with outside vendors to provide funds for reconstruction of owner-occupied single-family homes.

Project Coordinator Overview:

The Project Coordinator position will report to the Construction Manager of TASFRP and will assist in managing the program's construction activities, monitoring vendors, and coordinating activities related to the TASFRP for compliance with federal, state, and county guidelines, procedures, and regulations.

Duties & Responsibilities:

• Confers and meets with sub-recipients and their representatives to track project implementation and correct project deficiencies

• Review plans, specifications, and cost estimates for proposed single family rehabilitation projects

• Prepares and/or assists in preparing bid documents, conducts pre-bid, pre-construction conferences, bid openings, and evaluations bids and submits contract award recommendations and renewals

• Monitors vendors regarding ongoing construction to ensure compliance to contract documents, and prepares weekly reports on consultants contracts

• Reports on deficiencies, recommends appropriate actions and coordinates with developers, architects, engineers, contractors, Homeowner Association (HOA) Requirements, and other agencies

• Conducts follow-up inspections and issues reports and findings

• Reviews all third party reports and prepares daily reports and responses as required

• Reviews and provides recommendations of change orders and contractors' submittals

• Maintains and monitors budgets of each assigned project.

• Ensures all applicable documents are complete and accurate

• Reviews, approves, and provides recommendations of contractors, architects, and developers pay requests

• Conducts on-site meetings

• Responsible for keeping abreast of new materials and construction methods and HUD and Treasury ARPA requirements

• Resolves conflicts with minimal supervision

• Reviews scope of work for proposed construction projects

• Provides status updates to vendors throughout the construction process

• Ensures contractors submit invoices and all appropriate documents for close-out promptly at each pay point

• Other duties as assigned.

• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position.

• Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer
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This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education/Experience:

• High School diploma or equivalent and eight (8) years of relevant experience in areas related to urban planning, housing & community development, non-profit housing development, private sector housing development, public administration, or project management

OR

• Associate's degree in a directly related field and six (6) years of relevant experience in areas related to urban planning, housing & community development, non-profit housing development, private sector housing development, public administration, or project management

OR

• Bachelor's degree in Urban Planning, Finance, Community Development, Business, or a related field of study and four (4) years of relevant experience in areas related to urban planning, housing & community development, non-profit housing development, private sector housing development, public administration, or project management

Experience:

• Five (5) years of progressively responsible experience in the construction, contracting or maintenance trades

OR

• Five (5) years of progressively responsible experience as an Insurance Adjuster including, but not limited to inspecting property and physical damages, examining claims, and negotiating settlements

Licensure:

• Valid Texas drivers license (upon hire)

Knowledge, Skills, and Abilities:

• Knowledge of federal, state, and local laws/regulations pertaining to procurement, wage rates, contract administration, bid documents and related matters

• Knowledge of construction methods and technologies and an ability to interpret technical drawings and contracts and to write technical material clearly and concisely

• Knowledge of building-code requirements and scheduling methods

• Ability to manage multiple projects simultaneously with an eye for quality

• Knowledge of construction worksite safety practices

• Working knowledge of green building standards, visibility and accessibility, floodplain elevation requirements, and asbestos abatement

• Experience with working with construction vendors

NOTE : Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Certification/licensing in a technical specialty program (residential building, mechanical, electrical, plumbing inspector) of over 18 months in the area of inspection to be performed.

Position Type and Typical Hour of Work:

• Full-Time | Grant-funded

• Monday - Friday | 8 a.m. - 5 p.m. or a pre-approved varying schedule

Work Environment:

• The work is primarily sedentary with occasional required travel to training events or meetings.

• The job is performed in a professional office environment

Physical Demands:

• This is primarily a sedentary role; however, working with files is required.

• This would require the ability to lift up to 10 pounds and bend and stand as necessary

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.