Project Coordinator

Job#: 2075352 Job Description: ***If interested in the opportunity below please email a copy of your resume to [email protected] *** Position: Project Coordinator Location: Pflugerville, TX Contract Position Summary: We are seeking a detail-oriented and organized Project Coordinator to support day-to-day operations across multiple job sites. The primary responsibilities will include tracking contractor activity, managing and validating time entries, and ensuring seamless communication between the field and office teams. Key Responsibilities: Track contractor assignments, site presence, and progress across multiple project locations. Collect, review, and enter contractor time data into timekeeping systems with accuracy. Work closely with site supervisors to verify attendance, work hours, and job completion. Maintain and update a centralized schedule of contractor availability and assignments. Identify discrepancies in reported time or job status and escalate as needed. Generate weekly reports for project managers on contractor labor, hours, and site performance. Coordinate onboarding and documentation for new contractors. Ensure compliance with company policies and project timelines. Assist in developing and improving contractor tracking processes and tools. Qualifications: 2+ years of experience in project coordination, construction administration, or related field. Familiarity with timekeeping platforms and basic payroll principles. Strong Excel or spreadsheet skills; ability to manage and organize data. Excellent attention to detail and organizational skills. Ability to communicate effectively with field teams and office staff. Comfortable working in a fast-paced, multi-site environment. Experience with construction, trades, or contractor management is a plus. Preferred Skills: Experience with systems like Procore, Buildertrend, QuickBooks Time, or similar. Knowledge of labor compliance requirements. Bilingual (English/Spanish) is a plus for field communication. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a retirement plan (401k or local country equivalent) program. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet' as well, which an Apex team member can provide. EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or .... Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet' as well, which an Apex team member can provide. PDN-9ef806e2-224a-42bc-a5ea-76fe30830a32