Contract Specialist Job
Employer Name:SpiderID: 13930195
Location: Eugene, OregonDate Posted: 1/21/2025
Wage: $18.93 - $28.25 perCategory: Secretary/Admin. Assistant/Receptionist
Job Code:
Job Description:
Position Summary
The Contract Specialist position is responsible for the preparation and processing of Design and Construction contracts and associated documents. This includes coordinating, logging, tracking, and filing of documentation while ensuring compliance with office policies and procedures as well as conforming to applicable state and federal laws.
The Contract Specialist maintains records within the UO retainer program for the University. Additional responsibilities include the coordinated distribution and authorization of contract documentation for approvals and execution. The Contract Specialist reviews contract documents submitted by contractors/design teams to ensure completeness of required documentation. Documents will include; contracts, amendments, change orders, bonding documents, insurance certificates, etc. as required by individual contracts.
The Contract Specialist is required to make quick decisions, especially with regard to information given to contractors, prospective bidders, architects, engineers, and others. In addition, the Contract Specialist is required to interpret rules and laws, and to apply them to contracts.
A positive and professional attitude and manner should be practiced when communicating with others in order to maintain a quality working relationship and reflect well on the University of Oregon. The Contract Specialist is required to decide work priorities, weighing the consequences of not getting work done on time.
The incumbent's work is reviewed by the Assistant Director of Business Operations and the Director of Design and Construction. Work is also reviewed during a change in policy or during the initial training period to ensure compliance to laws in order to maintain a high level of accuracy and responsiveness. The Contract Specialist is expected to work independently while getting guidance on non-routine matters. A performance evaluation is conducted annually.
The incumbent is expected to follow all regulations set forth by: Design and Construction manual, Attorney's General Public Contracting Rules Manual, FASOM's, IMD's Banner Guides, Oregon Revised Statues, Oregon Administrative Rules, AIA Contracting guidelines, Construction Specification Institutes Document Standards, OMB Circular A-110 (Federal Grant Requirements). These guidelines are used as rules, regulations, and procedures for contracting capital construction and for agreements with private consultants and to ensure work is completed in a compliant manner.
ESSENTIAL PERSONNEL
This unit provides essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include an online application and resume that address how you meet the minimum and preferred qualifications.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
All applications must be submitted here,
Job Requirements:
Minimum Requirements
Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.
Professional Competencies
Ability to perform duties in a way that advances and supports the mission of the department and university
Ability to work effectively in a diverse team environment and to create effective relationships for problem solving and positive interactions
Strong initiative, looking for what needs to be done and doing it
Aptitude for attention to detail
Ability to create a safe and safety-conscious workplace
Ability to create a respectful workplace and model a positive and proactive attitude
Willingness to model the highest ethical standards
Superior customer service
Preferred Qualifications
Experience developing or processing contracts for an organization within the construction industry
Experience working with or within a state institution of higher education
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:
Contact Information:
Contact Name: FASS HRCompany Type:
Company:
City: Eugene
State: Oregon
Zip: 97403
Employer Name:SpiderID: 13930195
Location: Eugene, OregonDate Posted: 1/21/2025
Wage: $18.93 - $28.25 perCategory: Secretary/Admin. Assistant/Receptionist
Job Code:
Job Description:
Position Summary
The Contract Specialist position is responsible for the preparation and processing of Design and Construction contracts and associated documents. This includes coordinating, logging, tracking, and filing of documentation while ensuring compliance with office policies and procedures as well as conforming to applicable state and federal laws.
The Contract Specialist maintains records within the UO retainer program for the University. Additional responsibilities include the coordinated distribution and authorization of contract documentation for approvals and execution. The Contract Specialist reviews contract documents submitted by contractors/design teams to ensure completeness of required documentation. Documents will include; contracts, amendments, change orders, bonding documents, insurance certificates, etc. as required by individual contracts.
The Contract Specialist is required to make quick decisions, especially with regard to information given to contractors, prospective bidders, architects, engineers, and others. In addition, the Contract Specialist is required to interpret rules and laws, and to apply them to contracts.
A positive and professional attitude and manner should be practiced when communicating with others in order to maintain a quality working relationship and reflect well on the University of Oregon. The Contract Specialist is required to decide work priorities, weighing the consequences of not getting work done on time.
The incumbent's work is reviewed by the Assistant Director of Business Operations and the Director of Design and Construction. Work is also reviewed during a change in policy or during the initial training period to ensure compliance to laws in order to maintain a high level of accuracy and responsiveness. The Contract Specialist is expected to work independently while getting guidance on non-routine matters. A performance evaluation is conducted annually.
The incumbent is expected to follow all regulations set forth by: Design and Construction manual, Attorney's General Public Contracting Rules Manual, FASOM's, IMD's Banner Guides, Oregon Revised Statues, Oregon Administrative Rules, AIA Contracting guidelines, Construction Specification Institutes Document Standards, OMB Circular A-110 (Federal Grant Requirements). These guidelines are used as rules, regulations, and procedures for contracting capital construction and for agreements with private consultants and to ensure work is completed in a compliant manner.
ESSENTIAL PERSONNEL
This unit provides essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include an online application and resume that address how you meet the minimum and preferred qualifications.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
All applications must be submitted here,
Job Requirements:
Minimum Requirements
Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.
Professional Competencies
Ability to perform duties in a way that advances and supports the mission of the department and university
Ability to work effectively in a diverse team environment and to create effective relationships for problem solving and positive interactions
Strong initiative, looking for what needs to be done and doing it
Aptitude for attention to detail
Ability to create a safe and safety-conscious workplace
Ability to create a respectful workplace and model a positive and proactive attitude
Willingness to model the highest ethical standards
Superior customer service
Preferred Qualifications
Experience developing or processing contracts for an organization within the construction industry
Experience working with or within a state institution of higher education
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:
Contact Information:
Contact Name: FASS HRCompany Type:
Company:
City: Eugene
State: Oregon
Zip: 97403
Job ID: 478434652
Originally Posted on: 5/25/2025
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