Contract Specialist I, II or III

Contract Specialist I, II or III Texas Department of Transportation - 3.8 Tyler, TX Job Details Full-time $40,918 - $81,351 a year 17 hours ago Benefits Wellness program Paid holidays Tuition reimbursement On-the-job training Opportunities for advancement Flexible schedule Retirement plan Qualifications Military Mid-level Finance Driver's License Bachelor's degree Accounting Contracts Business Administration Business Full Job Description Contract Specialist I, II or III - ( 2501435 ) Position Information Are you looking for an exciting and rewarding career opportunity? Look no further! TxDOT's Tyler District Maintenance office is looking for a Contract Specialist I, II or III to join their team. If you enjoy working in a great atmosphere and would like to help TxDOT make the Texas roadways safer for your family and friends, then apply for this position. Come join our TxDOT family and build a career as big as TEXAS! Salary Range: Contract Specialist I (B16): $40,918 - $61,130 Contract Specialist II (B18): $45,521 - $71,055 Contract Specialist III (B20): $51,158 - $81,351 The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs. Minimum Salary : 40,918.00 Maximum Salary : 81,351.00 Pay Basis : Yearly FLSA Status : Nonexempt Work Locations : Tyler District Headquarters 2709 WEST FRONT STREET Tyler 75702 Travel : Yes, 5 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov) Position Description Contract Specialist I: Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor Contract Specialist II: Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III: Performs highly complex contract duties including developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties: The essential duties for the Contract Specialist I include: Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions. Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Coordinates start-work date ensuring all necessary materials will be available for the contractor. Ensures contracts are payable and meet all legal requirements. Executes agreements and contracts. Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. Performs other job responsibilities as assigned. The essential duties for the Contract Specialist II include all of the above and: Assists with recommending policy and/or procedure changes. Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports. The essential duties for the Contract Specialist III include all of the above and: Assists with recommending policy and/or procedure changes and solutions. Researches state and federal statutes and opinions, Department policies and previous contracts. Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. Minimum Qualifications: Education : Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications Experience : Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. Licenses and Certifications : Valid driver's license. This position requires driving a state vehicle. Competencies: The competencies for the Contract Specialist I include: Applicable computer operating systems and relevant applications Contract development and oversight Contract record-keeping Developing, interpreting, and implementing policies, procedures, and technical information Public relations for maintaining effective working relationships with individuals and groups, both internal and external Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Using computers, applicable programs, applications, and systems Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals The competencies for the Contract Specialist II include all the above and: Contract writing and specifications Monitoring contracts and procedures The competencies for the Contract Specialist II include all the above and: Applicable computer operating systems and relevant applications Contract record-keeping Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Physical Requirements and Working Conditions: Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) Job : General Servs/Contracts/Purch Schedule : Full-time Employee Status : Regular Job Type : Standard Job Level : Non-Management Job Posting : May 23, 2025, 8:30:20 AM Unposting Date : Ongoing State Job Title/s : Contract Specialist I/II/III State Job Code/s : 1976/1980/1982 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category. Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Please click this link to read the information for applicants: Additional Applicant Information