Project Administrator

Project Administrator

Spencer Ogden

Location

Statesville

Posted date

3 days ago

Minimum level

N/A

Employment type

Contract / Freelance / Self-employed

Job category

Other

Job Summary:

We are seeking a highly organized and detail-oriented Project Administrator to support the successful execution of solar and battery energy storage (BESS) projects. This role will play a critical part in ensuring that all administrative, documentation, and scheduling aspects of projects are efficiently managed from initiation through to closeout. The ideal candidate will have a strong background in project coordination within the renewable energy, construction, or engineering sectors.

Key Responsibilities:

Assist Project Managers with day-to-day coordination and administrative tasks across multiple solar and BESS projects.

Maintain and track project schedules, timelines, and deliverables using project management software.

Organize and manage project documentation including contracts, permits, change orders, RFIs, submittals, and closeout packages.

Prepare, compile, and distribute internal and client-facing reports, meeting agendas, and minutes.

Support procurement and logistics efforts by tracking equipment deliveries, coordinating with vendors, and maintaining procurement logs.

Help ensure compliance with company policies, safety standards, and project-specific requirements.

Facilitate interdepartmental communication among engineering, construction, procurement, and finance teams.

Assist in processing invoices, timesheets, and budget tracking in collaboration with the finance department.

Coordinate travel, site access, and accommodations for field teams as required.

Support utility interconnection documentation and submittals when necessary.

Qualifications:

Bachelor's degree in Business Administration, Project Management, Engineering, or related field (preferred but not required).

2+ years of administrative experience in renewable energy, construction, or engineering environments.

Familiarity with solar PV and/or BESS projects is highly desirable.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., MS Project, Procore, Smartsheet).

Strong organizational, multitasking, and time management skills.

Excellent written and verbal communication abilities.

Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:

Experience working with AutoCAD, PVsyst, Maximo or similar technical tools (basic understanding preferred).

Knowledge of renewable energy project lifecycles, permitting, and interconnection processes.

Familiarity with construction documentation and scheduling practices.