Contract Analyst

Broad Scope & Function

The Sponsored Programs Administration (SPA) Contract Analyst works collaboratively with the post-award administration team, and California State University, Sacramento (Sacramento State) faculty and staff in the issuance of agreements related to externally funded grants and contracts. This is a high-volume, quick-paced environment in which the Contract Analyst has a portfolio of projects to independently manage and track.

The Contract Analyst has the primary responsibility for developing and executing Sacramento State faculty, centers, and institutes (FCIs) subagreements and independent consultant/contractor agreements, and the related amendments, including securing all appropriate backup documentation and performing required regulatory checks. In addition, the position routes, reviews, and drafts memoranda of understanding as needed. The Contract Analyst is responsible for ensuring that agreements are executed in compliance with the policies and procedures of University Enterprises, Inc. (UEI), Sacramento State, the CSU Office of the Chancellor, and the prime funder.

Reporting Relationship

The position reports directly to and receives general direction from the Contract Counsel and works in close coordination with the SPA Director and Associate Director, UEI General Counsel, and the Offices of Research, Innovation, and Economic Development (ORIED). May provide work direction to a graduate student assistant.

Benefits

• Participation in CalPERS Retirement Program
• Paid Vacation Time starting at 10 hours accrued/month
• Paid Sick Time 8 hours accrued /month
• Paid Holidays 14 paid holidays per year including paid time off the week between Christmas Day and New Years Day as the CSUS campus is closed
• Excellent medical benefits 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• After a 6-month probationary period, eligible for work from home for up to two days per week with supervisor approval
• Child care subsidy
• Discounted membership to The WELL, Sacramento States on-campus fitness center
• View a comprehensive list of all of the benefits at .

Application Instructions

This position is open until filled with a priority review date of June 16, 2025 . W e will begin application review on this date.

Please include the following with your application:

• Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the Employment Experience section of your application in addition to submitting your resume.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

1. Facilitates negotiations and drafts subcontracts following UEI subrecipient procedures including collecting the pertinent documents and obtaining approvals. Assists ORIED and SPA staff and clients with subcontracts; works with the Senior Financial and Operations Analyst with risk assessment and the Contract Counsel with classification of subrecipients and contractors.
2. Facilitates negotiations and drafts professional services agreements and independent contractor agreements; reviews independent contractor forms for completeness, appropriateness, and compliance with UEI purchasing policy when applicable.
3. Works closely with the Contract Counsel to ensure that all sponsored programs agreements are executed in the best interests of UEI and Sacramento State, and to address risk areas and liability matters. Ensures actions in all matters are performed timely to prevent delays to project timelines.
4. Assists SPA staff and clients with questions regarding contracts. Provides analysis of complex awards and subawards and proposes solutions in cases without precedent. Identifies potential contractual issues, additional needs, opportunities, and makes recommendations on the resolution of issues to staff, faculty, clients, or sponsors.
5. Performs administrative tasks including entering, tracking, and updating contract data in electronic management systems and managing department forms.
6. Maintains knowledge of required and related federal and state regulations such as Federal Uniform Guidance and the California State Contracting manual (SCM). Maintains knowledge of applicable California law regarding independent contractor determinations.
7. Makes recommendations on the development and refinement of policies and procedures related to contract development administration including acceptable terms and conditions, in consultation with Contract Counsel, ORIED, and SPA.
8. Provides and participates in formal information sharing to various audiences such as presentations, training, and facilitating meetings.
9. Provides assistance on special projects and other job-related duties as assigned.

Minimum Qualifications

1. Bachelors degree in business administration, public administration, pre-law or related areas, or equivalent combination of work experience and/or education (including paralegal studies).
2. Demonstrated experience drafting, editing, and completing contracts and subcontracts. Excellent attention to detail as to content as well as proper use of grammar, format, spelling, and punctuation when drafting or editing documents.
3. Experience with and ability to read complex documents, understand a wide variety of legal, financial, and administrative concepts, and analyze complex data using logic and quantitative reasoning.
4. Knowledge of standard contract administration or business administration, law, or finance.
5. Ability to make independent decisions, exercise initiative, maintain confidentiality, exercise discretion and sound judgment and utilize diplomacy in all communications.
6. Demonstrated experience creating reports and analyses to compare and summarize contract activity and other data.
7. Demonstrated experience performing administrative duties of varying complexity requiring the exercise of initiative and judgment.
8. Demonstrated ability to establish and maintain strong working relationships.
9. Ability to work independently or as part of a team, and to respond effectively to changes in priorities and deadlines.
10. Excellent oral, written, and interpersonal communication skills and experience working respectfully and tactfully with a variety of internal and external stakeholders across a range of positions , and the ability to function effectively and efficiently in situations requiring a high level of tact and diplomacy.
11. Demonstrated experience using word processing, spreadsheet, database, presentation, and video conferencing software such as the programs in the Microsoft Office Suite.
12. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

1. Masters degree in related area or Juris Doctorate or equivalent combination of education and/or work experience.
2. Experience working with or for California state agencies, experience with the California State Administration Manual (SAM), the California State Contracting Manual (SCM), and the California Public Contract Codes.
3. Experience working with legal counsel to draft, review, and modify contracts.
4. Experience with applications such as SmartSheets and Finance Enterprise.

Physical Requirements

With or without a reasonable accommodation: Sit for extended periods; frequently stands and walks; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.

Working Conditions

Work is performed in an office environment, continuous contact with staff, campus community, and the public. Some travel may be required.

Work Schedule

• 40 hours per week
• Monday-Friday
• Regular hours: 8:00 am - 5:00 am
• Summer hours (Late May - mid-August): 7:30 am - 4:00 pm