Maintenance Supervisor

Department of Veterans Affairs
Portland, Oregon
Full Time

Email Address

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Summary

The Maintenance Supervisor is under the general supervision of the chief, Maintenance & Repair. The incumbent supervises employees of the Electrical/Electronics Section of the Facilities Management Services at the Portland Division of the VA Medical Center. This is section is responsible for all aspects of electrical, electronic and telecommunication installations and instrumentation systems.

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Overview

Accepting applications
Open & closing dates

05/28/2025 to 06/04/2025

Salary

$50.01 - $58.35 per hour

Pay scale & grade

WS 11

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Location

1 vacancy in the following location:

Portland, OR 1 vacancy
Remote job

Telework eligible

Travel Required

Not required

Relocation expenses reimbursed

Appointment type

Permanent

Work schedule

Full-time

Service

Competitive

Promotion potential

None

Job family (Series)
4701 Miscellaneous General Maintenance and Operations Work
Supervisory status

Yes

Security clearance

Not Required

Drug test

Position sensitivity and risk

Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing
Suitability/Fitness
Financial disclosure

Bargaining unit status

Announcement number

CBSV-12740638-25-JB

Control number

837798500

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This job is open to

Federal employees - Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.

Federal employees - Excepted service

Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.

Career transition (CTAP, ICTAP, RPL)

Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.

Land and base management

Current or former employees of a base management agency.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference

Military spouses

Military spouses relocating under PCS orders or whose spouse is 100% disabled or died while on active duty.

Individuals with disabilities

Individuals who are eligible under Schedule A.

Peace Corps & AmeriCorps Vista

Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.

Special authorities

Individuals eligible under a special authority not listed in another hiring path.

Clarification from the agency

Special authorities include: Former overseas employees and foreign service employees. Clarification for these authorities is provided in the questionnaire. First AOC (Area of Consideration) is Facility employees; Second AOC is VA Agency; Third AOC are all other eligible applicants.

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Duties

Major duties include but not limited to:

The incumbent operates on own initiative within the policies and procedures developed by top management.
Plans overall work schedules and sequence of operations on a weekly, project, or longer basis to assure an even flow and distribution of work, the expeditious handling of priority cases, and the meeting of schedules and deadlines.
Revises work schedules to meet changes in workload considering factors such as peak loads, availability of manpower, and processing time requirements.
Coordinates with representatives of other units concerning matters of work accomplishment, priorities, and procedures. Incumbent analyzes work schedules; determines manpower, tooling, material requirements, and methods to be used; plans work assignments considering trades or other occupations involved, availability of manpower and equipment deadlines, and other work projects for which responsible; and makes recommendations for short range, organizational and operational improvements.
Provides information and advice to upper management on such matters as accomplishment of assigned work schedules, budget estimates, changes in production techniques and standards, rearrangement of machinery, or other related facility changes.
Maintenance Supervisor also works with engineering staff on NRM/Major/Minor projects to provide input based on previous issues or concerns, this may happen during the design or construction phase of a project.
Reviews work plans of journeyman staff for completeness and adherence to deadlines.
Provides information to Assistant Chief and Chief of FMS and other areas of Medical Center regarding maintenance activities.
Prepares workload data such as PM data for Maintenance Unit to ensure compliance with Joint Commission requirements.
Plans use of subordinate workers equipment, facilities, materials on a week-to-week basis;
Establishes deadlines, priorities, and work sequences, and plan work assignments based on general work schedules, methods, and policies set by higher level supervisors;
Coordinates work with supporting or related work functions controlled by other supervisors;
Determines the number and types of workers needed to accomplish specific projects;
Redirects individual workers and resources to accomplish unanticipated work;
Informs higher level supervisors of the need to revise work schedules and re-estimate labor and other resources;
Incumbent assigns work requirements as necessary to subordinate supervisors, sets deadlines and sequence of operations, directs rearrangement of space requirements and development of specialized tools and equipment as necessary. Maintains balanced workloads for subordinate work groups or units, shifts workload among subordinate units for effective operations.
Reviews and analyzes production costs and personnel utilization records in order to evaluate work progress, control and reduce costs; evaluates continuing problems and takes and/or recommends necessary corrective actions. Prepares and/or recommends necessary corrective actions.
Prepares operating instructions and work schedules, develops quality and quantity standards, spot checks work operations, and reviews completed work and inspection reports to assure that production and quality standards are achieved.
Coordinates related work operations with supervisors of other services, as needed.
Develops work standards, methods, and procedures using established National Codes, trade work practices, and VA standards as guidelines.
Determines equipment and material needs utilizing the scope of the work or task requirements, results of cost estimates, and precautions necessary to protect patients, environment, personnel, and equipment.
Investigates work related problems such as cost overruns or limited productivity and determine causes;
Implements corrective actions within their authority to resolve work problems; and
Recommends solutions to staffing problems, engineering requirements, and work operations directed by other supervisors.

Work Schedule: Monday - Friday, 7:00 am - 3:30 pm PST

Compressed/Flexible Schedule: Not Eligible

Position Description Title/PD#: Maintenance Supervisor/PD093360

Relocation/Recruitment Incentives: Not authorized

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Requirements

Conditions of Employment

You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Pre-employment physical required
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( ). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/04/2025.

EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards.

SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, the ability to perform the duties of a Maintenance Supervisor without more than normal supervision. Duties include but are not limited to: supplying specifications for design of systems; overseeing installations; providing support in systems such as high voltage distribution and switchgear, normal power panels, emergency power distribution, transformer sizing and installation, fiber optics, computer/telephone drops and antenna and video cabling; adapting to and modifying standard guides and techniques; recommending and implementing short and long range projects; providing electrical/electronic consultative services; planning work schedules and work assignments; establishing deadlines and priorities; and maintaining tools inventory.

Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements:

Equipment Assembly, Installation, Repair
Interpret Instructions, Specifications (includes blueprint reading)
Lead or Supervise
Materials
Measuring Instruments
Technical Practices
Use and Maintain Tools and Equipment

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements/Working Conditions: Incumbent shall be physically fit and mentally alert at all times. Mental abilities are needed, such as memory, judgment, and ingenuity. Mental application is required (e.g., in planning and laying out work, in maintaining alertness and concentrated attention, or because of the nature of muscular and visual coordination needed). The work requires regular and recurring physical exertion such as prolonged walking, climbing, crawling, lifting, kneeling, bending, squatting, carrying, reaching over/under; and pulling, pushing, and steadying objects of varying weights, sizes, and shapes. Strain related to lack of movement such as standing in place, crouching, or stooping for extended periods of time. Work may require working in confined spaces such as manholes, vaults, building basements and crawl spaces. Inspects utility systems and building service equipment while in cramped or awkward position. Incumbent must work off ladders, scaffolds and platforms and must be able to carry items that weight up to 50 pounds. The incumbent is frequently exposed to a variety of hazards, ranging from noxious gasses or fumes to biological hazards. Personal Protective Equipment (PPE) or gear may be required and must be worn when conducting inspections of maintenance or repairs. Frequently works inside areas that are usually at cold or elevated temperatures, dusty, dirty, or greasy and soiling of clothing and skin surfaces. Works in confined spaces. Is exposed to weather conditions for extended hours. Is exposed to noise, vibration, infectious hazards, chemicals, hazardous materials, gases/fumes, and the possibility of burns, infection, scrapes, and broken bones. Hazards in working above ground level, on slippery surfaces such as kitchens, or in crowded areas near moving vehicles or cutting tools. Work is performed mainly in a hospital environment and subject to 24-hour call as work may demand.

Education

This job does not have an education qualification requirement.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Resume Reminder: Your resume must include the following information for each job listed:

Job title
Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Salary/Rank etc.
Series and Grade, if applicable, for all Federal positions you have held
References, current or recent supervisor

Do not include the following types of information in your resume:

Classified or Government sensitive information
Social Security Number (SSN)
Photos of yourself
Personal information, such as age, gender, religious affiliation, etc.

Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. The experience stated in your resume must support your assessment responses.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Benefits

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Review our benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

To apply for this position, you must provide a complete Application Package which includes:

Resume

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Cover Letter
DD-214/ Statement of Service
Disability Letter (Schedule A)
Disability Letter (VA)
PCS Orders
Performance Appraisal
Professional Certification
Proof of Marriage Status
Resume
Separation Notice (RIF)
SF-15
SF-50/ Notification of Personnel Action
Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 06/04/2025 to receive consideration. To preview the questionnaire click .

To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Agency contact information

John Buan

Phone ... X59964 Email ...

Address VA Portland Health Care System

3710 Southwest US Veterans Hospital Road

Portland, OR 97239

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probationary period
Privacy Act
Reasonable accommodation policy
Selective Service
Signature and false statements
Social security number request

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Required Documents

To apply for this position, you must provide a complete Application Package which includes:

Resume

Cover Letter
DD-214/ Statement of Service
Disability Letter (Schedule A)
Disability Letter (VA)
PCS Orders
Performance Appraisal
Professional Certification
Proof of Marriage Status
Resume
Separation Notice (RIF)
SF-15
SF-50/ Notification of Personnel Action
Transcript

Help

How to Apply

To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

Agency contact information

John Buan

Phone ... X59964 Email ...

Address VA Portland Health Care System

3710 Southwest US Veterans Hospital Road

Portland, OR 97239

Next steps

Job ID: 479156185

Originally Posted on: 5/31/2025

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