Sr Contract Administrator ($1,000 Sign-On Incentive)

Overview

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

Job Description

General Functions

This position performs advanced professional and administrative duties in the review, analysis, formulation and enforcement of formal written contractual agreements for the Countys professional service, goods & services, and construction projects.

An employee in this position is responsible for ensuring the Countys contractual procedures are functioning to ensure effective and efficient control of governmental contracts in accordance with current Federal, State, and County laws and regulations. Work involves the review and analysis of the contractual operation of department/division and agencies under the control of the Board of County Commissioners.

Work is performed using independent judgment under limited supervision of the assigned supervisor and is reviewed through meetings, conferences, reports and results achieved.

Representative Duties/Assignments

Duties may vary based on area of assignment.

• Formulates and prepares Requests for Proposal (RFP) for Professional Services and Invitation for Bid for construction and capital improvement contracts.
• Investigates and reviews certification applications in accordance with department standards and regulations, as well as ordinances based on area of assignment.
• Coordinates meetings with agencies who are requesting funding along with board members, provide training and guidance to agencies and board members on the proposal, fund distribution process, and scoring tool of the RFP.
• Schedules and participates in pre-bid/proposal conferences, meetings, workshops and/or oral presentations.
• Formulates and prepares Board agenda items, construction contracts, contract amendments, task authorizations, and change orders.
• Reviews, provides comments for, and approves procurement packages to include specifications, drawings, funding data and other technical information to ensure that requirements are clear and contractually feasible.
• Evaluates construction bids and proposals to determine most responsive and responsible submittal. Evaluates professional services proposal responses, pricing data, scope of services and contract terms.
• Evaluates bids and proposals to determine Minority /Women Business Enterprise (M/WBE) participation.
• Provides assistance to firms on Good Faith Effort Requirement, Compliance Reporting and Bid evaluation results.
• Monitors projects by reviewing workforce report, monthly or quarterly prime contracts or consultant reports, final utilization report, and majority subcontractors/supplier reports. Verify payments to M/WBE firms.
• Serves as division liaison for welfare and displaced workers.
• Serves as division liaison for registering service disabled veterans.
• Serves as division representative in meetings with professional service firms on selection criteria and evaluation process. Interacts with consultants, contractors, vendors and using divisions on document preparation, policies and procedures.
• Reviews negotiated change orders to track percent of contract price increase and reviews amendments/task authorizations and pay requests for conformance to contract terms and fees.
• Reviews and evaluates new certification applications and supporting documentation by conducting a desk audit review, requesting additional documentation, and closing files not meeting criteria.
• Conducts site visits and prepares corresponding reports for new certification applications.
• Maintains a certification database to track application statistics and compiles certification performance statistics.
• Maintains and updates contract log, construction award database, and/or trends analysis database.
• Assists with resolving conflicts with contractors and subcontractors.
• Reviews M/WBE sub-contracts to ensure proper language is included such as prompt payment provisions.
• Compiles data for M/WBE Advisory Board Committee.
• Formulates standard contract terms and conditions.
• Develops and maintains procedures and database for contract administration, monitoring, and tracking of professional service and construction contracts.
• Reviews insurance, bid bonds, performance and payment bonds to ensure and verify financial viability and solvency of insurers and sureties.
• Assists divisions in developing award criteria and negotiation of prices for professional service contracts.
• Attends community events and/or expos.
• Performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration or a closely related field and three years of experience reviewing, preparing and/or monitoring of procurement contracts, auditing financial/grant/service contracts, auditing and reviewing proposed contracts/grants, or monitoring and evaluating compliance; or an equivalent combination of education or experience.

Based on area of assignment, may be required to possess and maintain a valid State of Florida Driver's License by date of hire.

Preferences

• Excellent verbal and written communication skills
• Excellent organization skills
• Knowledge of contract scope preparation, FDOT roadway specifications, management of staff, cost estimates, and budget preparation and tracking.
• Working knowledge of Microsoft Office (Word, Excel, and Power Point), and proficiency in computer usage and databases.
• Construction Experience.

Application Deadline

Open Date: 05/30/2025

Close Date: 06/08/2025

This posting is subject to close without prior notice.

Salary Information

Pay Grade: 018 - From $30.39 to $39.51

FLSA Status: Exempt

Placement based on Education and Experience

Sign-on Incentive

This position may be eligible for a Sign-on Incentive. To learn more about our Sign-on Incentive Program visit our website at:

Benefits

• 10 paid holidays andup to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and OrangeCounty Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Disclaimer: Benefits mayvary for employees under collective bargaining agreements.

For more information on Benefits visit -

Veterans Preference

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.

Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference. Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.

Educational Requirements

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

Address

4200 S. John Young Parkway, Orlando, FL 32839

Notes

Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.

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