Design Operations Manager

Our client is seeking a highly organized and detail-oriented Design Operations Coordinator to support our in-house design team. This part-time contractor role is ideal for someone who thrives on building systems, loves organizing, and understands the unique needs of both digital and print design environments. You'll work closely with our creative team to streamline workflows, manage resources, and ensure operational excellence across all design initiatives.The role is remote and you will be working on EST hours. This role is estimated to be around 20 hours/week.Key Responsibilities1. Workflow OptimizationBuild and refine systems that improve design team efficiency and output quality.Identify bottlenecks and implement process improvements.Collaborate with the PMO to align design workflows with broader organizational goals.2. Project & Resource ManagementManage timelines, deliverables, and resource allocation across multiple design projects.Track progress and ensure deadlines are met without compromising quality.Act as a liaison between design and other departments to ensure smooth project execution.3. Design System ManagementMaintain and evolve our design systems in Figma and other tools.Ensure consistency across all design assets and outputs.Support the team in adopting and adhering to design standards.4. Tool & File ManagementOwn and manage ClickUp for the design team creating templates, dashboards, and automations.Organize and maintain file structures, naming conventions, and version control systems.Ensure all assets are easily accessible and properly archived.5. Documentation & Knowledge SharingCreate and maintain documentation for processes, tools, and best practices.Facilitate onboarding for new team members and promote continuous learning.6. Continuous ImprovementRegularly assess team needs and propose operational enhancements.Stay current with industry trends and tools to keep the team ahead of the curve.Required Qualifications:- Minimum 3 years of experience in Design Operations, Project Management, or similar roles.- Expertise in ClickUp- Must be able to build and manage complex workflows.- Strong understanding of Figma and design systems.- Exceptional organizational skills with a passion for structure and clarity.- Experience managing both digital and print design projects.- Excellent communication and collaboration skills.- Familiarity with file naming conventions and folder organization best practices.- Solid grasp of design principles and the creative process.- Background in education, edtech, or learning environments.- Experience as a designer or in product development.- Understanding of print production and digital asset management.- Experience working in or with school systems or educational institutions.*Must be able to work on own computer/laptop*In this position, you may have access to client or customer systems, confidential and/or proprietary information or data.BenefitsCreative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:Email your resume in Word to:...**Please do NOT change the email subject line in any way. You must keep the JobID: : SM23-1854735 -- in the email subject line for your application to be considered.***Sarah Turner - Senior RecruiterFor Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This job was first posted by Creative Circle on 05/30/2025 and applications will be accepted on an ongoing basis until the position is filled or closed. Creative Circle is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.Copyright 1999 - 2025. CreativeCircle, Inc. All rights reserved.PDN-9f0a2190-d0dd-4c2a-9aa0-5b5de39d81b9