Senior Project Manager

Under the direction of the Public Works Director, the Senior Project Manager is responsible for the successful completion of various complex Public Works projects and performing other administrative duties related to project management and contract administration. Responsibilities include managing resources, timelines, and budgets; administering senior projects from inception to completion including design, review, scheduling, public input and meetings, bidding, and contract management; assists team to address project challenges that may arise and provide mentorship as needed. Senior level coordination, oversight, and execution of the delivery of assigned projects includes capital improvement, facilities, transportation and other public works projects.

Duties require strong collaboration and communication with internal and external stakeholders, including other departments, elected officials, public agencies, vendors, contractors, and consultants. Responsibilities have a significant impact on the department's operations, budget, and customer satisfaction.

This is a non-exempt, non-represented position, eligible for overtime, benefits, and a hybrid remote work schedule. The City provides benefit eligible employees the following: medical, dental, vision, life insurance, long-term disability (LTD), employee assistance program (EAP), HRA/HSA/FSA, enrollment in Washington State's DRS PERS plan, 401(a) retirement plan, and an optional 457 deferred compensation plan (DCP). Contract and CIP Administration:

• Oversee the services of professional consultants and contractors; determine project scope; prepare requests for proposal and project scope of work; review, evaluate and recommend consultants; negotiate contracts; monitor consultant services to ensure compliance with, contractual obligations and approved budgets.
• Manage the public bid process and contract signing procedures; prepare bid tabulations and conduct pre-construction meetings, as necessary.
• Manages the workflow and prioritization of assigned projects and takes appropriate remedial action when necessary, providing advice and counsel to staff.
• Assist with the administrative aspects of biennial CIP updates including internal call for projects, scoring, and costing projects, and updating and publishing CIP documents and related materials.

Project Administration / Management:

• Compile and maintain accurate project schedule(s). Monitor and coordinate activities of contractors, consultants, committees, community organizations and users to keep projects on planned schedule.
• Oversee in-house project and/or consultant development of plans and schedules for timely coordination with outside parties ensuring project milestones are met and projects are delivered on time.
• Control project costs: monitor and track project budget spreadsheet and payments to consultants and contractors; work with Finance to establish anticipated cash flow for projects; alert appropriate stakeholders when significant problems with the approved budget may be developing.
• Prepare project presentations for review and/or approval of subject project at Council Meetings, Budget & Finance Committee Meetings.
• Manage and track the close-out phase of construction contracts and the documentation required for final project approval.
• Prepare a variety of business, technical and standard correspondence including staff reports, contracts, funding applications, agreements, memoranda, meeting agendas, and related documents; utilize specialized business, engineering, and software applications to develop and design maps, charts, and graphics.
• Provide information to the public regarding construction projects; respond to questions and resolve complaints; prepare project notification correspondence to residents, businesses, and organizations impacted by projects.
• Facilitate the timely review of design plans by other utility and regulatory agencies.
• Participate in preliminary field surveys and the inspection of capital improvement projects.
• Coordinate project development and implementation activities with City staff, local and regional government public agencies, e.g., Washington State Department of Transportation (WSDOT), and private business organizations with a mutual or cooperative interest in assigned projects; prepare correspondence to present the Citys capital improvement program objectives.
• Review engineering and architectural design and construction plans, drawings, specifications, contract documents, cost estimates and related documents prepared by consulting engineers, architects, and contractors for compliance with professional and City standards and practices: coordinate reviews with other departments and agencies.
• Monitor, when directed, segments of large public works projects within the City, such as those executed by the WSDOT, Sound Transit, and Community Transit, ensuring that the Citys regulations, interests, and goals are addressed.

Financial Coordination:

• Participate in the development and administration of the capital projects budget and in the forecast of funds needed for equipment, materials, and supplies; participate in pursuing grants and other funds necessary to support the Capital Improvement Program.
• Monitor and track local, state, and federal grants and loans for capital improvement projects for compliance purposes; work with granting agencies to prepare project agreements and submit timely reimbursement requests.
• Ensure proper documentation of compliance with funding requirements, including environmental, prevailing wage, material testing and approval, and award procedures, right of way acquisition, and eligible project costs.

Other (as determined by the Director of Public Works):

• Coordinates project activities with other staff, city departments, and county and state agencies.
• Participates as an active member in City committees and interdepartmental/interagency work groups.
• Performs other duties as needed.
• Attendance outside of normal work hours will be necessary.

Education/Experience:

Required:

• Bachelors degree in construction management, civil engineering, or a related field AND at least five years of project management experience including at least three years managing complex projects OR equivalent education/experience.
• At least three years of experience in contract administration and/or administration of public works projects within the public sector.
• Professional Civil Engineer (P.E.) registered in Washington State.
• Valid Drivers License upon hire and ability to maintain insurability with the City.

Preferred:

• Successful grant writing experience.
• PMP and/or CM Certification

For more information about the role, click here to view the job description.

Working Conditions / Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The position works in a standard office environment; field inspections are performed in all weather conditions. Evening work is frequently required, and weekend work may be necessary on occasion. The noise level in the work environment is usually moderate.