Project Administrator

GZA is currently seeking a Project Administrator for our Hooksett, New Hampshire office location. This position will support office operations and project teams, regularly work with Principals, Project Managers, and staff engineers and scientists. A significant focus for this position will be to support and develop office processes that impact project execution and client services to foster and maintain our collaborative and entrepreneurial culture. The position will work with corporate departments and other GZA offices in the normal course of work. This position will supervise administrative staff in the Hooksett, NH office.

Responsibilities:

• Provide overall support to Project Managers and Staff as needed.
• Oversee the day-to-day administrative operations for the office
• Assist with multiple large qualifications-based proposal efforts
• Supervise office administrative staff and workload delegation
• Schedule, prepare, and participate in project meetings as required.
• Manage and oversee proposal, project opening, and tracking processes in assigned GZA office locations.
• Assure that client and vendor information is correct, up to date, and maintained in Deltek.
• Provide support to Project Managers with administrative tasks as needed. This may include items such as proposal preparation, contract tracking, monthly cost & schedule tracking and preparation, and distribution of project documents, etc.
• Serve as a resource to Principals, Project Managers, and technical staff in preparing project descriptions, resume information, qualifications statements, and content for internal/external publication
• Manage Subcontractor pre-qualification process via the GZA Supplier Portal, obtain and track subcontractor Certificates of Insurance prior to subcontractor working onsite, work with Risk Management to ensure certificates are correct and updated as required.
• Work with Principals and Projects Managers to maintain contract file and assure that fully executed agreements and Change Orders are received, filed, and provided to Finance and Risk Management as required.
• Assist with subcontractor management including preparing subcontractor agreements, assigning purchase orders, and maintaining agreements in project files.
• Review Work in Process and Accounts Receivable activities for the local office and assist Project managers and Principals with timely billing and collection activities as needed.
• Interface directly with Corporate Finance on quality assurance and billing related issues as needed.
• Manage project close-out activities, including archiving project-related documents upon completion of work.

Qualifications:

• Bachelor’s degree or 3+ years of business or public administration experience required.
• Construction/Consulting industry experience preferred

Other desired skills:

• Strong working knowledge of MS Office (MS Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Deltek experience preferred.
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow through, resourcefulness, efficiency, and attention to detail.
• Detail-oriented and able to perform in a focused and fast paced environment.
• Ability to learn new software and applications.
• Ability to quickly learn organization structure and stakeholders.
• Understanding of construction principles, practices, procedures, means, and methods is a plus.

Why GZA:

• Small firm feel with a larger firm reputation and resource.
• Direct access to leadership
• Collaboration with a staff of interrelated professionals dedicated to providing high-level expertise on a variety of projects differing in scope and size
• Company Stock Ownership opportunities
• Generous, company-subsidized benefits package and paid time off
• Flexible hybrid work environment

GZA is a leader in providing quality engineering and environmental consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm.

GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

Note to Staffing Agencies:

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.