Fiscal Specialist Supervisor

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the worlds widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a Fiscal Specialist Supervisor to join the Olympic Region (OR) Highway Maintenance Program to support WSDOTs mission and the assigned maintenance organizational units within the region by ensuring accuracy and transparency in fiscal activities and providing general office support. Under the direction of the Assistant Superintendent, this position will supervise the Area maintenance Fiscal Technician(s) in the performance of fiscal record keeping and support services. This position will perform complex technical fiscal and financial reporting including analysis, planning, interpreting, and review of a fiscal operations involving an overlap or combination of disciplines. Additionally, this position will establish procedures, standards, and priorities of the multifunctional Office of the Maintenance Superintendent, providing supervision and unit oversight for administrative, fiscal, and budgetary authority on various facets of the WSDOT Area Maintenance Office. The Fiscal Specialist Supervisor is critical in fostering an inclusive and healthy work environment that challenges all staff to be respectful and professional.

What to Expect

The purpose of the Olympic Region (OR) Highway Maintenance Program is to ensure the highway infrastructure, WSDOT facilities and fleet are maintained in good working order; to operate the highway system effectively and safely; to respond to natural disasters, weather events, construction impacts and emergencies; and to provide environmental stewardship of lands that WSDOT owns or maintains.

Among the varied range of responsibilities held within this role, the Fiscal Specialist Supervisor will:

• Review and analyze budget reports and oversee all budgetary matters relating to the procurement of materials and supplies.
• Participate in the planning and developing of budgets to stay within budgetary and biennium constraints and adhering to state contracts and purchasing rules and regulations.
• Approve invoices for payment and sign vouchers per signature authority.
• Research discrepancies and oversee corrections.
• Manage employee professional fee records and reimbursements, travel vouchers, per-diem, and other reimbursable employee expenses.
• Prepare reimbursable and payable maintenance agreements; manage third party reimbursements.
• Maintain records in accordance with Secretary of State (SOS) and WSDOT records retention policies.
• Manage claims within required timeframes and determine budgetary costs of labor, materials, equipment, and inventory needed.
• Manage oversize/overweight permits.
• Supervise fiscal staff performing a variety of fiscal and administrative duties; prioritize and review work assignments.

Qualifications

To be considered for this opportunity, the following are required :

• A high school diploma or GED equivalent.
• Three (3) years of progressively responsible fiscal, clerical and/or equivalent experience.
• Two (2) years of experience in a lead/supervisor position.
• Two (2) years of experience providing customer service.
• Experience with office equipment, including computer software, printer, copier, scanner, fax, calculator, and multi-line telephone.
• Proficient in operating Windows based computers and software, such as MS Office Suite; virtual meeting software, such as MS Teams; and Cloud computing.
• Skills to effectively communicate information to a diverse audience, both virtually and in-person, using a variety of electronic media, including, but not limited to telephones, email, text, video conferencing, and computer conferencing

It is preferred that qualified candidates also have:

• Three (3) years of experience at a level equivalent to Fiscal Specialist 1 and 15 quarter hours or 10 semester hours of college level accounting or equivalent education/experience.

• Intermediate proficiency in programs such as: Microsoft Office 360, FileMaker Pro, Oracle, and internal WSDOT web-based applications.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to the salary range listed, a general wage increase of 3% will be applied for all state employees on July 1, 2025.
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements . Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .

Why WSDOT

• Work-Life Balance We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
• Paid Leave In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the References section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, at ... . Please be sure to reference 25DOT-OR-30389e in the subject line.