Grant & Contract Administrator - Post-Award

Grant & Contract Administrator - Post-Award

Old Dominion University Norfolk, VA Full-time Business Administration

Posted on June 01, 2025

Posting Details

Posting Details

Job Title

Grant & Contract Administrator - Post-Award

Department

SPONSORED PROGRAMS

Position Number

FP958A

Location

Remote

Job Summary

The primary purpose of the position is to interpret award notices and budgets, negotiation of agreements, monitor project spending, prepare required documentation, and facilitate effective communication between faculty, sponsors, and internal stakeholders. The Grants and Contracts Administrator supports investigators in managing the fiscal and administrative aspects of sponsored projects from award inception to closeout. This role is responsible for independently overseeing a portfolio of projects of varying complexity, including initiating project setups and closeouts, processing budget revisions and no-cost extensions, and ensuring compliance with sponsor and institutional regulations. The Administrator serves as a primary liaison to faculty and funding agencies, providing guidance on project administration, re-budgeting actions, personnel changes, and regulatory compliance (e.g., export control, IRB, IACUC). This position emphasizes proactive customer service, timely processing of transactions, and clear communication to support investigators in meeting reporting and deliverable obligations. The Administrator also maintains accurate project documentation and represents the institution in sponsor and internal meetings. Ability to tell when something is wrong or is likely to go wrong. Resolving, or proposing solutions toward resolving problems in consultation with mentor or other more experienced colleagues. Additionally, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

This position is designated as a telework position and is subject to Telework and Workplace Flexibility Policy terms.

Position Type

FullTime

Type of Recruitment

General Public

Minimum Qualifications

Education and/or training:

Master's degree in finance, business administration, public administration or related field of study. Or a bachelor's degree in the above-mentioned fields of study with work experience equivalent to a master's degree in those same or related fields of study.

Specific knowledge, skills, and abilities:

Considerable working knowledge of research administration, sponsored programs, contract administration, or a related administrative field

Work requires a broad knowledge in technical field such as sponsored programs, finance, business administration, or contract administration.

High degree of proficiency in the use of computer applications and Microsoft Office, including excel at an intermediate level.

Demonstrated knowledge of federal regulations governing Sponsored Programs, including Uniform Guidance, FAR and DFAR clauses and export control is preferred.

Preferred Qualifications

Demonstrated knowledge of federal regulations governing Sponsored Research Programs, including Uniform Guidance, FAR and DFAR clauses and export control is preferred.

CRA is highly desirable.

Experience in budgeting or accounting reconciliation, or related preferred.

Conditions of Employment

Job Open Date

05/30/2025

Open Until Filled

Yes

Application Review Date

06/16/2025

Job Close Date

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check

The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at ....

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).