Contract Analyst

Clay County - Small Towns. Big Passions.

Pay:

PAY:

$21.23 - $23.88

Job Summary

The Contract Analyst, under the general direction of the Strategic Sourcing Manager, is responsible for assisting in the development, evaluation, administration and execution of County contracts, work orders and task orders. The Agent will be required to critique and monitoring existing contracts to ensure compliance with County regulations, contract terms, and completion timeframes. Responsibilities also include assisting with Supplier performance and quality evaluations.

Essential Duties and Responsibilities

• Assist with evaluating the use of contract piggybacking, cooperative contracts and interlocal agreements in accordance with County policy and Florida Statutes
• Performs necessary cost analysis validating that rates are fair and reasonable
• Assist Departments with the review of change orders, amendments, and/or contract extensions
• Assists in the preparing of contracts, project requirements, procedures and schedules
• Process contracts/work orders/task orders for review, approval and execution
• Assist with the distribution of contracts to respective departments and suppliers
• Assist with maintaining index numbers for contracts/work orders/task orders
• Responsible for processing, tracking and the distribution of contracts/work orders/task orders after approval by the County Manager/Board
• Responsible for coordinating with user Departments to conduct supplier performance and quality evaluations
• Provides assistance to project managers and department representatives as needed with respect to any contract disputes and/or claims.
• Works to ensure satisfactory resolution of problems relating to shipments, materials receipts, discrepancy reports, invoices and payments.
• Maintains data and files related to contracts, tracks renewal requirements, and notifies applicable departments of upcoming renewal or termination timeframes.
• Assist with conducting routine audit of existing contracts and notifies applicable parties of any outstanding issues; ensures compliance with contract specifications and terms.
• Assist with tracking contract milestones and support compliance monitoring
• Stay current on federal, state, and local laws impacting contracts
• Other duties as assigned

Minimum Requirements

• Minimum of two (2) years in public sector procurement or transactional processing
• Associates degree in business administration, public administration, finance or closely related field is preferred.
• CPPB, FCCM or equivalent preferred
• Valid Florida drivers license with clean driving record
• A High School Diploma or GED equivalent is required.
• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job

Supplemental Information

Regular attendance is an essential function of this position.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

Knowledge, Skills, and Abilities

Ensure procurement compliance with Florida Statutes, local ordinances, and grantor requirements

Provide excellent customer service to internal departments and suppliers

Contribute to transparency, accountability, and ethics in all purchasing activities

• Knowledge of public sector procurement and contract monitoring best practices.
• Familiarity with Florida procurement laws, grant compliance, and risk controls.
• Strong analytical and documentation skills; detail-oriented and organized.
• Proficiency in ERP systems and digital workflows (e.g., OpenGov, Munis, Oracle).
• Ability to communicate complex compliance issues clearly and constructively.
• Experience with bond, insurance, and lien documentation tracking.
• Ability to manage multiple priorities while maintaining documentation accuracy.
• Strong interpersonal skills for working across departments and with external vendors.

Employees may be required to perform duties, including the employees normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during and after hazardous weather or state of local emergency.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This job description in no way implies that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Working Environment and Physical Demands

Must be able to remain in a stationary position 90% of the time.

Constantly operates a computer and other office productivity machinery, such as a telephone, calculator and computer printer.

This position frequently communicates with the public. Must be able to exchange accurate information in these situations.

Must be able to perceive, inspect, assess, and compare data and to create reports and documents as necessary to summarize.

Occasionally moves boxes and/or files weighing up to 10 pounds.

The position operates in an indoor office environment subjecting the employee to potential exposure to dust.

Clay County is an Equal Opportunity Employer dedicated to fostering a diverse workforce. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age.

Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations. As part of our dedication to supporting veterans, we ensure that qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07 .

Eligible Veterans who believe they were discriminated against may file a complaint with the Florida Department of Veterans Affairs within 60 days of receiving notice of non-selection.