Sr. Contract Manager

Primary Purpose:

The Senior Contract Manager is responsible for overseeing and managing contract managers and cooperative contracts within the CP program. This role involves supervisory responsibilities, ensuring team performance, and maintaining effective contract management practice.

Qualifications:

Education/Certification:

• Bachelor’s degree from an accredited university in business, public administration, engineering or related field or equivalent work experience
• Professional certification in purchasing preferred or working toward, such as
  • Certified Purchasing Manager (CPM),
  • Certified Public Purchasing Buyer (CPPB), or
  • Certified Public Purchasing Officer (CPPO)
  • TASBO certification – CTSBS, CTSBO or RTSBA

Special Knowledge/Skills:

• Ability to effectively utilize computers and software including Microsoft Office Suite and other software required by Division
• Ability to organize, prioritize, meet established deadlines and handle multiple tasks
• Strong leadership and mentoring skills to guide and develop a team of contract managers
• Ability to maintain accurate and auditable records
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to speak in public

Experience:

• Five years public or private sector purchasing experience
• Experience with cooperative contracting preferred
• Background in managing one of several areas of expertise such as job order contracts, commodity contracts, technology contracts, etc.
• Prior supervisory or leadership experience preferred

Major Responsibilities and Duties:

• Supervise and mentor contract managers, leading contract manager meetings, providing guidance on contract administration, issue resolution, and overall performance.
• Manage and oversee cooperative contracts, including maintaining a tracker for expiring contracts and scheduling their replacements in advance
• Make or assist with public presentations at CP trainings, seminars, trade shows, and conferences with travel, as needed.
• Assist with the planning of events, as directed.
• Assist with post-award orientation meetings for CP awarded vendors to establish lines of communication
• Act as a liaison between members and vendors to resolve issues as necessary.
• Build and strengthen relationships with current and prospective vendors to expand contract opportunities and drive contract activity.
• Learn and become proficient in the software used in the Division.
• Update division software/database with program, member and vendor information.
• Oversee the development of specifications for new contracts and scope of work used in solicitation documents.
• Industry research to establish gaps in cooperative contract offerings
• Ensure bids are publicly advertised in several publications and websites to abide by 2 CFR 200 requirements
• Perform contract administration, including liaison between vendors and members, compliance with contract terms and conditions, negotiation of contract amendments and extensions. Perform contract audits when required.
• Coordinate with CP Accounting Manager to monitor vendor performance.
• Work with the Contract Coordinator to ensure all necessary contract documents are true and correct for approval by HCDE board of trustees.
• Work with CP Contracts Coordinator on timely renewal of annual contracts, including contract negotiation of contract amendments/exceptions and extensions
• Work with Cooperative Purchasing Consultants and MCE to provide them relevant contract updates
• Maintain confidentiality.
• Maintain excellent public relations with all parties.
• Be familiar with and assist with duties assigned to other CP staff, as necessary or assigned by Sr. Director or Compliance & Construction Officer.
• Provide guidance and assistance to other employees, as required.
• Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism.
• Perform other duties as assigned.