Contracts Specialist Advanced

Position Summary

Responsibilities include: assisting with the development and administration of both two-party and three-party consultant contracts from solicitation through contract execution as well as amendment review and submittal; being a resource for Masterworks and the Contract Administration and Reporting System (CARS); monitoring contract progress to ensure compliance; assisting with the development and management of the annual region local program consultant budget; updating FIIPS for the region improvement program; maintaining contract files and records management; and developing and tracking historical data for use in future contract negotiation and region performance measurements.

This position is responsible for ensuring that contract activity is properly documented, controlled and executed so that audit trails are maintained. Significant knowledge is required specific to the consultant selection process, three-party contracting, Facilities Development Manual, and the rules governing consultant-engineering contracts. This position functions with a high degree of independence and must utilize a strong degree of initiative to manage multiple priorities to meet the Region's needs in the delivery of its local program.

Salary Information

This position is in schedule-range (07-03) with an annual salary of $60,320 - $79,040, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

This position offers a hybridized work schedule. The position will be headquartered at a DTSD Office Building at least 2 days per week. All employees working a hybrid work schedule are still expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

Qualifications

Qualified applicants will have experience with all the following:

• Reviewing or managing contracts or invoices (i.e. reviewing contracts/invoices, applying contract provisions, ensuring conformance to contract/invoice requirements, etc.)
• Performing financial related duties or analyzing financial data (i.e. purchasing, accounting, finance, financial data collection, creating financial reports, accounts reconciliation, accounts payable, budgeting, etc.)
• Applying state and federal laws and administrative policies to programs.
• Providing customer service by interpreting technical documents for stakeholders.

How To Apply

Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Jay Taylor at ... or .... For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

Deadline to Apply

Applications are due on Sunday, June 15, 2025 at 11:59 p.m.