Contract Specialist (Police)

The City of Gresham is seeking candidates to fill the role of Contract Specialist within the Police Services Division of the Gresham Police Department. This position will support the Police Services division's ongoing business needs. The Contract Specialist will be the division's point of contact for internal and external stakeholders.

As Oregon's fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic and rapidly growing city where families and businesses have a mutual desire and drive to thrive. City of Gresham employees care deeply about the community they serve and go 'one step beyond' to deliver services in collaborative, inventive, practical, and nimble ways. Our work is challenging, fast-paced and rewarding.

We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences and cultural perspectives. Come build the future with us.

What you will get to do:

• Contracts and Intergovernmental Agreements (IGA)
  • Manage contracts for the police department, including intergovernmental agreements (IGAs) with other jurisdictions.
  • Act as the subject matter expert (SME) for preparing, monitoring, and reporting for GPD contracts.
  • Work with department subject matter experts to communicate specific information to vendors to maximize contract benefits.
  • Work with the city to draft amendments and oversee the insurance compliance with vendors.
  • This position will evolve to oversee the entire process of all contracts within the police department and identify and manage all contract requirements.
• Grant and Intergovernmental Agreements (IGA) documentation for invoicing
  • Complete the preparation work to process invoices related to IGAs and grants, including but not limited to: Collecting data to confirm overtime reports and corresponding time sheets on a quarterly basis.
  • Serve as the point of contact and conduit for information both internally and externally, understanding how each of the IGA's function to be a resource to others.
• Strategic Planning and Forecasting
  • Strategically consult with business owners to develop and determine performance measures, deliverables, specifications, and appropriate evaluation criteria.
  • Explain procurement policies and procedures to external and internal customers.
• Contract Compliance
  • Analyze contract requirements and special provisions to ensure compliance with appropriate laws, regulations, and procedures.
  • Draft and negotiate requests for quotations (RFQ's), invitations for bids (IFB's), requests for proposal (RFP's), waiver requests, etc.
  • Ensure contract review, approval and execution are in accordance with all regulations and laws.
  • Prepare, organize, and maintain contract records and files in accordance with current policies, procedures, and guidelines.
  • Issue contract awards.
  • Handle vendor complaints and resolve issues that may arise with a procurement.
  • Conduct research to support contract waivers.

Qualities we are looking for:

• Someone who can adapt to intensive, changing requirements and/or timelines
• An effective problem solver who collects relevant data and information, evaluates and analyzes this information and makes informed decisions and provides recommendations to key stakeholders
• Solid interpersonal skills to assist others
• Outstanding communication skills both written and spoken
• Ability to handle multiple, concurrent tasks
• Excellent learning aptitude
• A highly organized individual with a keen sense for attention to detail
• Conflict resolution skills

Please refer to the class specification for Administrative Analyst for required knowledge and abilities.

MINIMUM QUALIFICATIONS:

• Associate's Degree
• One (1) to four (4) years of related, professional, full-time experience

Any combination of qualifying education, training, and/or experience equivalent to three (3) to six (6) years will be considered.

To apply for this position, click 'Apply' at the top of this job posting.

Required application materials:

• Complete online application (Do not type 'see resume' in any fields or leave work experience fields blank in the application template.)
• Complete answers to supplemental questions

The City of Gresham offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education verified in your application. We encourage you to clearly describe how you meet the minimum and preferred qualifications and essential attributes in your application materials. Learn more about Oregon Equal Pay .

If you desire a modification of this process to accommodate a disability, please provide your request in writing to ..., or by phone to ..., upon submitting the required application documents.

A review of application materials including your response to supplemental questions submitted will determine which candidates will be invited to an interview.

Communication with candidates will be done primarily through e-mail. Sometimes these messages may land in a spam or junk mail folder. We encourage you to monitor your inbox as well as the inbox within the governmentjobs.com portal for important updates related to this process.

Veteran's Preference

The City of Gresham provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran's preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran's disability preference letter from the US Department of Veteran Affairs at the time of application, unless the information is included in the DD Form 214 or 215.

Our Commitment

The City of Gresham is committed to providing equal employment opportunity to all qualified employees and applicants without unlawful regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, mental or physical disability, genetic information, veteran status, marital status, familial status, or any other status protected by applicable federal, Oregon, or local law.

Please direct questions about this position to ... or ....

If you need assistance with the online application, please contact NEOGOV directly at ....

Any offer of employment is contingent upon successful completion of a criminal background check and ability to obtain CJIS clearance.