Procurement Performance Management Specialist / Contract Administrator IV - Hybrid

This position is only open to Colorado state residents.

Note: This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.

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What Happens After You Apply

Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

Good Government Starts Here!

Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.

The Procurement Performance Management Specialist role serves in the State Purchasing and Contracts Office (SPCO) and reports to the Procurement Programs Manager. The Procurement Performance Management Specialist will manage procurement-related special projects, including (but not limited to) leading projects, managing deadlines, and documenting and reporting project process to SPCO leadership.

This position serves as staff authority and subject matter expert on all procurement-related systems, data and reporting, providing data and information as requested by SPCO and DPA leadership. Responsibilities also include acting as primary contact for SPCO regarding fiscal notes during legislative session which requires an understanding of technical issues and fiscal impact of procurement-related legislation.

A summary of the duties and responsibilities will include, but are not limited to, the following:

Procurement Project Management and Process Improvement

• Role model organizational values while achieving desired outcomes in alignment with DPA's mission, vision, and overall strategic priorities.
• Stay up to date with purchasing and contracts (procurement) knowledge and trends, project facilitation, process improvement, project management and change management trends, innovations, theories, and best practices.
• Determine when developments or adjustments should be made to procurement practices and adjust accordingly.
• Responsible for the procurement project management of multiple projects within the State Purchasing and Contracts Office (SPCO) and in partnership with other agencies statewide to seek out and implement efficiencies and/or modernization in procurement processes, training, systems, forms, policies, et al.
• Manages or assists with procurement projects from inception through to closure, leading teams to meet project deadlines and achieve desired outcomes. This may include, but is not limited to procurement equity, Wildly Important Goals, training initiatives, implementing new systems, and projects arising from legislation.
• Maintain an internal database of procurement projects and initiatives, reporting the status and outcomes to stakeholders including SPCO leadership.
• Manage customer and stakeholder relationships throughout the project or initiative.
• Coordinates and tracks projects with staff to include deadlines and reports information on a regular basis to SPCO leadership.
• Documents milestones and procurement project progress via visuals such as reports, charts, Trello boards, or other methods as requested by the Procurement Programs Manager and the Chief Procurement Officer.

Manage Procurement-Related Systems, Data, and Reporting

• Manage, assist and/or provide back up to all procurement-related systems, in whole or in part, used by the State Purchasing and Contracts Office. Examples include but are not limited to the system for posting of state price agreements, the learning management system, the Contract Management System (CMS).
• Manage eSubmission system for submission and review of waivers or approvals from SPCO. This includes managing roles, forms, and procedures.
• Responsible for managing or assisting SPCO staff with use of webinar software, mailing applications, and other software or applications used by SPCO.
• Responsible for accessing data or instructing the access of data as requested by the Chief Procurement Officer, Legislative Liaison, State Controller, Procurement Programs Manager and any other authorized party who requests procurement-related data. Systems where data may need to be accessed include, at a minimum: CORE (the statewide financial system), the State Price Agreement website, the statewide Contract Management System (CMS), COPROU (SPCOs online Learning Management System (LMS)), Colorado Vendor Self Service (VSS), et al.
• Manages reporting for statewide reports such as SDVOSB (service-disabled veteran owned small business), Statewide Cost Allocation Plans (SWCAP), CMS, legislative reports, performance outside the US or Colorado, and open records requests.

Draft and Review Proposed Procurement Legislation, Rules, Policies, and Guidance Acts

• The first reviewer for SPCO regarding fiscal notes during legislative session.
• Position is required to understand the legal implications of pending legislation for technical issues as well as fiscal impact and escalate to the Chief Procurement Officer accordingly. For instance, the position would be required to provide input to the Fiscal Note process, including the impact of proposed legislation concerning procurement.
• Knowledge of existing procurement laws, rules and policies are essential to a thorough review of potential changes to legislation.
• Evaluates procurement policies and guidance for updates and/or modifications. Makes recommendations for new policies and guidelines based on information gleaned from the appeals process.

Manage SPCO Website

• Acts as primary web manager for the office, including content creation, design, editing, updates, and other changes as needed

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application , but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

Skills-Based Hiring This position is advertised in line with the Governors executive order ( Executive Order 2022 015 ) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1H4XX CONTRACT ADMINISTRATOR IV

MINIMUM QUALIFICATIONS:

Experience Only:

At least seven (7) years of relevant experience in procurement (purchasing/contracts) , acting as a staff authority of laws, regulations, or policies in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in procurement (purchasing/contracts) , acting as a staff authority of laws, regulations, or policies equal to at least seven (7) years

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Project management certification(s), such as Project Management Professional (PMP)

• Previous State service related to the work assigned to the position

• Experience facilitating and managing projects

• Experience collecting and analyzing data

• Experience reading and analyzing legislation

• Experience with change management

• Experience with process improvement

• Experience working with a large, diverse customer base

• Working knowledge of Colorado Procurement Code and State Fiscal Rules

• Experience with CORE, CMS, and other procurement-related systems

Conditions of Employment:

• A pre-employment criminal background check will be conducted as part of the selection process.

Comparative Analysis Process
The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at ... within ten (10) calendar days from your receipt of notice or acknowledgment of the Departments action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal ...