Grants Project Manager - Limited Term

Position Summary

GENERAL SUMMARY: Deliver grant programming contributing to the overall community health and safety for housing and community development which includes the family and the structure, and the intersection between them; coordinate logistics to meet production goals as laid out by the funding source; handle public outreach and education; perform administrative, technical and supervisory duties in managing and coordinating funding streams with existing code enforcement and housing rehabilitation programs; and perform other duties as assigned.

The ideal candidate possesses the ability to follow a management philosophy that is input oriented and values problem solving; to be a team player; and desires to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork.

DISTINGUISHING FEATURES OF THE CLASS: Work in this class involves responsibility for performing administrative, supervisory, field contact, inspection and technical work in implementing the City's Lead Hazard Control, Healthy Homes and other grants as awarded; coordinating with sub-contractors and partners; and negotiating contracts and utilizing outcome-based reporting skills for each agency in order to maximize collective community impact. Work is performed in accordance with established regulations by State of Iowa and the Federal Department of Housing and Urban Development (HUD) and other funding sources while simultaneously requiring independent judgement and discretion. Work in this class involves responsibility for coordinating workflow processes, and monitoring field compliance with program-specific rules and regulations. Work is reviewed by the Housing and Community Development Director through results achieved and via conferences and discussions with project directors and state/federal and other grant regulatory partnerships. Supervision of other employees assigned to the grant-funded programs, and substantial coordination and cooperation with departments, contracted and partner organizations and additional grant support/financial staff is vital to the success of the programs.

Job Duties

• Coordinate the application and approval process for grant participants; and data collection via GIS.
• Ensure compliance with grant, local property maintenance, ICC code and eligibility requirements.
• Explain program regulations, policies, or procedures.
• Review and approve projects, inspection reports, bid specifications and program data using an equity lens focus.
• Conduct field inspections.
• Interview employees, customers, or others to collect information.
• Oversee inspections, risk assessments and quality control review.
• Maintain program records
• Record information about legal matters.
• Compile data or documentation.
• Calculate financial data, complete draws for funding and maintain annual grant budget
• Refer customers to appropriate personnel.
• Obtain personal or financial information about customers or applicants.
• Schedule appointments.
• Administer personnel recruitment or hiring activities.
• Monitor payments to contractors and outside agencies; and financial information and performance reporting systems.
• Prepare documentation for contracts, transactions, or regulatory compliance.
• Assist individuals with paperwork.
• Provide training on program policies and procedures; and information to coworkers.
• Monitor and track property improvements.
• Track and analyze data for improved outcomes.

BREAKDOWN OF DUTIES BY PERCENTAGES:

40% Staff and Grant oversight

20% Project Delivery

20% Building partnerships

20% Community outreach

KNOWLEDGE, SKILLS, AND ABILITIES:

• Housing and Grant Project Management - Knowledge of the design, construction, installation and maintenance of building components used in housing; the principles and practices of project and program management; and the occupational hazards and safety precautions related to program activities.
• Customer and Personal Service - Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Active Listening - Listening to others, not interrupting, and asking good questions.
• Reading and Written Comprehension and Analysis - Reading and analyzing work-related information.
• Service Orientation - Looking for ways to help people.
• Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
• Verbal and Written Expression - Communicating federal, state and local rules and regulations to others by speaking clearly or in writing; draft memorandums and letters to agencies; write grants for continued funding of programming; and publicly present program results.
• Deductive and Inductive Reasoning - Using or making rules to solve problems, come up with answers or arrive at sound decisions.

Qualifications

MINIMUM QUALIFICATIONS:

• Training and/or experience in one or more of the following areas: housing construction, housing code enforcement and housing-related health standards, program management and record-keeping; and
• Graduation from an accredited four-year college or university with major coursework in a development, planning, or design-related major; or in construction management, public administration or a related field; or
• Any equivalent combination of experience and training.
• Possession of or ability to maintain a valid Iowa Driver's License, or alternatively, the ability to travel independently throughout the community.
• Must obtain State of Iowa certification for EBL Lead Inspector/Risk Assessor, and Lead Abatement Contractor certification and Healthy Homes Practitioner certification within 120 days of being hired.

PREFERRED REQUIREMENTS:

• A Master's degree in planning, development, management, public administration or a related field.
• Experience managing a U.S. Department of Housing and Urban Development Grant Program, specifically funded through the Office of Lead & Healthy Homes.

Supplemental Information

RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of their place of employment as soon as practical after appointment, but within two years of their date of employment or appointment.

SUPERVISORY STATUS: Administrative

FLSA STATUS: Exempt

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. The City of Dubuque values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Benefit Summary

01

I have training and/or experience in one or more of the following areas: housing construction, housing code enforcement and housing-related health standards, program management and record-keeping; and Graduation from an accredited four-year college or university with major coursework in a development, planning, or design-related major; or in construction management, public administration or a related field; OR any equivalent combination of experience and training.

• Yes
• No

02

Possession of or ability to maintain a valid Iowa Driver's License, or alternatively, the ability to travel independently throughout the community.

• Yes
• No

03

I understand that I must obtain State of Iowa certification for EBL Lead Inspector/Risk Assessor, and Lead Abatement Contractor certification and Healthy Homes Practitioner certification within 120 days of being hired.

• Yes
• No

Required Question

Employer City of Dubuque

Address Human Resources Department

50 W 13th Street

Dubuque, Iowa, 52001

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