Assistant Project Manager

The Assistant Project Manager provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial recordkeeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects.

In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.

Project Coordination & Documentation

• Maintain and update the KEP schedule (Excel-based tracker) daily.

• Upload all site survey documents promptly and accurately.

• Coordinate with the BIM Manager to prioritize and track site survey completions.

• Verify and upload all testing results once sites are completed.

• Track project materials to ensure timely delivery and accurate inventory.

• Manage project drawings and coordinate RFIs (Requests for Information).

• Assist with creating and managing punch lists to support project closeout.

Communication & Collaboration

• Participate in all project-related conference calls, ensuring deliverables are tracked and met.

• Communicate with branch contacts to verify installation details, including:

  • Number of WAPs installed

  • Type of backbone infrastructure used

  • Quantity of IBM WAPs removed

• Collaborate with the Quality Control (QC) team to ensure standards are consistently met across all job sites.

• Assist with billing and invoicing documentation.

• Maintain organized project files, records, and supporting documents.

• Submit required forms for purchasing and procurement tracking.

• Support timekeeping, correspondence, and general project reporting.

Education & Experience

• High School diploma or GED required.

• At least 2 years of experience in a related construction environment.

• Prior experience interfacing with customers is preferred.

Skills & Competencies

• Proficient in Microsoft Office , especially Excel, Word, and MS Project .

• Ability to operate standard office equipment and project management tools.

• Strong problem-solving and critical thinking abilities.

• Proven ability to read, interpret, and work with timesheets, spreadsheets, billing forms , and project documents .

• Excellent written and verbal communication skills.

• Highly organized , detail-oriented, and capable of managing multiple projects simultaneously .

• Willingness to travel within the branch or regional territory as needed.

• Must meet Company driving standards .

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. We employ over 9,400 employees at over 131 domestic locations across the United States.

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world.

We make homes come to life.

IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions:

Safety is Priority One – and our record shows it
Competitive Pay
Company 401K plan with Employer Contribution Match
Company Paid Time Off
Company Paid Life Insurance
Choice of Medical Coverage including Prescription and Short Term Disability Plans
Choice of Dental and Vision Coverage
Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
Auto and Home Insurance Discount Programs

NOTE TO ALL AGENCIES: IES does not utilize external staffing/recruiting agencies. This decision reflects our strategic objectives and emphasizes our internal talent acquisition approach.

Unsolicited resumes and agency outreach to hiring managers, HR or staff may jeopardize future business opportunities and candidates will be deemed as individual (direct) applicants and no fees will be paid.

Thank you for your understanding and cooperation.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement

View IES' policy on Pay Transparency Pay Transparency Nondiscrimination Poster

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at ... or any IES office to request assistance.

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