Purchasing Manager

Consistent with the strategic priorities of the City, the Purchasing Manager will perform professional work of unusual difficulty and complexity in the planning, organization, development and coordination of the procurement activities for the entire organization. Serves as the principle public procurement official for the City and is responsible for all procurement of goods, supplies, equipment, printing, construction, and professional and non-professional services in accordance with applicable federal, state and local laws, rules and regulations including the Virginia Public Procurement Act, Municipal Code and procurement procedures of City of Roanoke. Provides professional support and sound contractual advice to all stakeholders involving contractual services, equipment, supplies, construction, capital projects and improvements. Supervision is exercised over professional, technical and clerical staff engaged in procurement activities. Bachelor's degree from four-year college or university in public or business administration, accounting, finance, or related field; ten years related experience, public sector preferred. Must possess one of the following certifications: Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Virginia Contract Master (VCM) or Virginia Contract Officer (VCO).

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

SUMMARY

Serves as principle public procurement official for the City and is responsible for all procurement of goods, equipment, services, construction and capital improvements in accordance with State law, Municipal Code, and City of Roanoke procurement procedures. Responsible for leading and directing the Purchasing Division and overseeing complex procurement programs which may have a citywide impact within the organization. Requires extensive knowledge and leadership experience. Requires all relevant and necessary certifications such as CPPO, CPPB, VCM, VCO, or NIGP-CPP.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Manages /directs, develops, implements, interprets and evaluates complex procurement programs and processes. Responsible for the overall timely procurement of all goods, equipment, services, construction, and capital projects as needed, in accordance with and in compliance with all applicable federal, state and local laws, policies and procedures.

Maintains the integrity of the public procurement process. Recommends policies to the legislative body regarding the procurement of goods, equipment, services, construction and capital projects. Performs work of extensive difficulty in the oversight of the procurement and surplus functions. Applies extensive knowledge of the principles and practices of public procurement, contract management and governmental purchasing and ensures purchasing practices are consistent, open, and designed to encourage maximum competition. Requires substantial knowledge and use of statewide central electronic procurement systems, financial systems and city specific resource planning systems. Directs, through subordinates, procurement operations and staff and provides leadership and guidance in managing the areas of responsibilities. Expert knowledge of procurement law, including the Virginia Public Procurement Act, and procurement principles and practices including approved methods of procurement, supplier diversity requirements, specification package development, contract management and administration principles. Complete knowledge and administration of best practice contract management and administration principles. Significant knowledge of FOIA principles related to procurement activities. Uses basis spend management reports to identify and source and contract for departmental needs. Develop, direct, or manage appropriate internal city specific delegated procurement authority. Develop and manage all necessary contract management and administration polices and procedures in accordance with state law and city requirements. Research market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase. Review and execute contracts, purchase orders, change orders, amendments and other documents within required framework. Formulate, in conjunction with using departments, short-term and long-term strategic procurement plans in order leverage buying power and minimize inefficiencies. Continuously review policies and procedures governing procurement in order to improve upon and standardize the processes. Select, hire, supervise and evaluate subordinate staff; review of performance reports prepared by subordinates and rate employee performance; exercise authority for department personnel actions consistent with established personnel rules, and all other applicable rules and regulations. Conduct training of government employees in the procedures and techniques required in the performance of their duties. Assist staff by providing technical guidance and directions. Make determinations with respect to bid/proposal protests or contract claims. Suspend or debar businesses/persons for cause from consideration of award of contracts. Develop, recommend and monitor the department budget. Effectively communicate purchasing policies and procedures to personnel and interpret said policies and procedures as necessary. Perform other related duties to ensure the accomplishment of the strategic priorities of the City.

SUPERVISORY RESPONSIBILITIES Supervises approximately 5 employees in the Purchasing Division. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Determines the procurement program emphases and goals, and establishes and revises procedures for the effective and efficient implementation of procurement activities based on changes in procurement laws, business needs of the City, and changes in technology

Reviews, modifies and establishes operating procedures based on trends

Develops agency-wide procurement effectiveness, economy, and customer service and develops methods to continually improve them

Coordinates and consolidates the contractual needs of all City departments for various goods and services based on the results of surveys and spend analysis

Advises department and division heads on purchasing matters, procurement practices and legal requirements

Manages the Purchasing Division workforce

Prepares and monitors departmental budget

Directs staff who manage surplus property and materials

Coordinates vendor outreach activities

Coordinates small, minority-owned, women-owned, and veteran-owned vendor policies and outreach activities

Prepares reports of purchasing activities

Directs the maintenance of various purchasing records and manuals

SUPERVISORY RESPONSIBILITIES Supervises approximately 5 employees in the Purchasing Division. Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

TYPICAL QUALIFICATIONS:

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE Bachelor's degree from four-year college or university with major in marketing, public or business administration, accounting, finance or related field; five to ten years related experience and/or training in supervision, purchasing and/or contracting; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS Must possess a valid appropriate driver's permit issued by the Commonwealth of Virginia. Must possess or obtain one of the following certifications: Certified Professional Public Officer (CPPO), or Virginia Contract Officer (VCO), or Virginia Contract Manager (VCM

LANGUAGE SKILLS Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond to inquiries or complaints from citizens, regulatory agencies, or members of the business community orally and in writing. Ability to effectively present information to management, public groups, and/or boards of directors. Ability to negotiate and resolve conflicts.

REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and deal with an extensive variety of variables. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate. This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.