Purchasing Coordinator

Position is located at our home office in Bluffton, SC. This is NOT a remote position.

SUMMARY/OBJECTIVE:

Who We Are

The company began in 2009 as an inspirational idea by company founder and owner, Kay Stanley, while living at her original seaside cottage on the small island of Daufuskie. A bridge-less island, Daufuskie is located just one nautical mile from the world-famous Hilton Head Island and is known for its eclectic charm, natural beauty and unique history. Stanley imagined a linen and leather handbag collection that honored the island's unique heritage, boasting colorful patterns and timeless stories. Fifteen years later, Spartina 449 has grown into an easily recognized brand of upscale, attainable luxury, designer apparel, handbags, accessories, jewelry and more. A truly omni-channel business, boasting sixteen (and counting) retail stores throughout the east coast, a dynamic ecommerce platform, and over 2,000 wholesale customers.

What We’re Looking For

We are seeking a detail-oriented and proactive Purchasing Coordinator with light procurement analysis responsibilities to support our day-to-day purchasing operations and contribute to cost optimization efforts. This hybrid role will handle purchasing coordination tasks such as issuing purchase orders, tracking shipments, and managing vendor communications, while also assisting with basic data analysis and reporting to support informed procurement decisions.

RESPONSIBILITIES:

Purchasing & Coordination (~80%)

• Process and issue purchase orders (Pos) to vendors accurately and in a timely manner
• Maintain vendor records, order logs, and procurement documentation
• Track order status, delivery timelines, and resolve issues with vendors or shipping discrepancies
• Collaborate with internal departments (Product Development/Design, Sales, Finance, Operations) to ensure procurement needs are met
• Monitor stock levels and alert team to reorder points or inventory gaps
• Manage and reconcile purchase receipts and invoices in ERP system (NetSuite)

Procurement Analytics Support (~20%)

• Assist in collecting and organizing data related to supplier performance, pricing, and order history
• Help generate basic reports in Excel or Google Sheets (e.g., spend summaries, lead time analysis, etc.)
• Support cost-saving initiatives by identifying patterns or inefficiencies in procurement data
• Contribute to vendor comparison matrices and assist in evaluating bids or quotes
• Participate in internal & external audits or data cleanup related to purchasing records

Knowledge, Skills, Abilities

• Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience)
• 0-2 years of relevant work experience in purchasing, operations, or supply chain
• High level of attention to detail and strong analytical skills
• Excellent organizational and time management skills with the ability to prioritize multiple tasks and meet assigned deadlines
• Effective and professional communication skills with the ability to work well in a team-oriented environment
• Extensive knowledge of MS Excel and familiarity with ERP systems preferred

Supervisory Responsibility

• No direct supervisory responsibilities at this time

Physical Demands and/or Work Environment

1. This is largely a sedentary role; however, some general office activities are required. This would require the ability to lift files, open filing cabinets, bending, standing, and walking as necessary.
2. At times, this job may require visiting Company warehouse and lifting boxes of inventory; weight limit of 25lbs
3. This job operates in an office environment on a hybrid schedule. This role routinely uses standard office equipment such as computers, phones, & photocopiers

Travel

Travel is primarily local during the business day, although minimal out-of-the-area and overnight travel may be expected.

Medical/Dental/Vision/Company match 401K/Paid Time Off/Excellent Employee Discount