Contracts Specialist II - Office of The City Engineer

ABOUT THIS POSITION

The Office of the City Engineer's Design and Construction Procurement team manages high volume, high profile, high dollar, complex horizontal and vertical project procurements from advertisement of design through execution of construction for approximately 20 departments in support of the City's $11.5 Billion five-year Capital Improvement Program. Projects include airport terminals, water/wastewater treatment facilities, public safety buildings, new fire stations, library, and park improvements, and the 35-year taxpayer-funded transportation improvement plan.

The Design and Construction Procurement team is seeking two motivated Contracts Specialist II with critical thinking skills, initiative, and professional judgement. The work is performed under the general direction of a Procurement Manager or Contracts Specialist II Team Lead. Under the direction of the City Engineer, procurements are completed in accordance with the City's Administrative Regulation 3.25, Arizona Revised Statutes Title 34, and federal regulations ensuring compliance with requirements of agencies such as the Federal Aviation Administration, Federal Transportation Administration, Housing and Urban Development, and Federal Highway Administration, special federal programs such as Bipartisan Infrastructure Law (BIL) and American Rescue Plan Act (ARPA), as well as the City's Small and Disadvantaged Business Enterprise programs.

This position performs advanced level work in writing, procuring, negotiating, executing and administering complex design and construction contracts for the City's Capital Improvement Program for departments citywide utilizing Professional/Consulting Services, Design-Bid-Build, Job Order Contracting, Design-Build, and Construction Manager at Risk project delivery methods. This requires the use of critical thinking skills, initiative and professional judgment, and is performed under the general direction of a Procurement Manager and Contracts Specialist II Team Leads. This position will supervise Contracts Specialists staff or other employees performing duties related to contract procurement and administration.

Responsibilities include:

• Hiring engineers, architects, and professional service consultants.
• Engaging general and specialty contractors using delivery methods such as Design-Bid-Build, Job Order Contract, Construction Manager at Risk, or Design-Build
• Managing special projects that fall outside the City's Capital Improvement Program.

IDEAL CANDIDATE

• Exceptional customer service, written and verbal communication skills.
• Proficient in interpreting complex laws, regulations, guidelines, and agreements, while adhering to policies and procedures.
• Skilled at breaking down complex information into understandable components, asking relevant questions, and synthesizing and analyzing data.
• Knowledge of local, state, and federal laws and regulations relevant to purchasing, procurement, and principles of accounting, in particular A.R.S.Title 34.

Ability to:

• Obtain the Certified Public Procurement Buyer or Officer certification.
• Manage multiple projects simultaneously while meeting deadlines.

SALARY

Pay Range: $66,185.60 to $113,193.60 annually.

Hiring Range: $66,185.60 to $88,691.20 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Three years of experience working with governmental contracts or experience assisting a contracts administrator in contract preparation.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Certification by NIGP, ISM, NCMA or other nationally recognized purchasing association, is preferred.

Experience in/with:

• Supervising others in a professional environment.
• Delivering presentations in public or professional settings.
• Ensuring adherence to federal, state, and city procurement regulations.
• Drafting, editing, formatting, and composing correspondence.
• Coordinating with public and internal departments, divisions, and staff.
• Developing scopes of work/specifications for contracts and reviewing them for completeness.
• Interpreting contracts and applying local, state, and federal laws, ordinances, rules, and regulations.
• Hiring engineers, architects, and/or construction contractors through procurement industry methods.
• Facilitating meetings in a professional setting with various groups, including individuals at different levels within and outside the organization.
• Engaging in government (federal, state, or local) or private industry procurement, which involves contract development, management, and administration
• Administering and facilitating the procurement process, including the development of RFQ/RFB/IFB solicitations, facilitating selection/evaluation, preparing actions for council/agency approval, and overseeing contract awards and development.

RECRUITMENT DATES

Recruitment closes June 26, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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REFERENCE

Contracts Specialist II, JC:06630, ID# 58268, 06/13/2025, USM, VM, Benefits:007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.