Purchasing Coordinator

About MN Custom Homes

Founded in 2011 by two Bellevue locals, we have grown to become the preeminent Eastside luxury home builder today. Since Day 1 we have been driven by innovation and obsessed with setting our homes apart through their overall design and functionality. We truly get a thrill doing what we love most: building thoughtful homes that inspire community. Learn more about us and see our work at:

Why MN?

We pride ourselves on our empowered team environment and dedication to taking care of our people. We believe in setting you up to succeed with clear career progression, learning opportunities, and ownership of your role from the get-go. Accountability is huge for us, and we place a lot of trust in our employees to do the right thing. We believe that a supportive and inclusive culture yields happy people, and happy people are the most successful at what they do.

About This Role

The Purchasing Coordinator is responsible for performing procurement activities and tasks, ensuring cost control, vendor compliance, and financial transparency. This position initiates, prepares, processes, and verifies change orders and cost adjustments following established guidelines to align with project budgets and financial reporting. This position and job family is responsible for managing transactions, tracking cost variances, and overseeing purchasing-related systems and reporting. This position will interact with vendors to maintain contract compliance, resolve invoice discrepancies, and facilitate vendor onboarding, contract management, and insurance verification. The Purchasing Coordinator will compile bid documents, track bulk award calculations, and coordinate contract evaluations. This position writes variance notes, conducts financial review budget adjustments, and assists with reporting on the financial health of production expenses, ensuring transparency and data-driven decision-making at the leadership level.

On a Given Day, Your Work Might Include

• Reviews change orders for accuracy, evaluates justification, and ensures proper documentation.

• Routes change orders to the appropriate group for approval and tracks status.

• Manages vendor contracts, scopes of work, and master agreements.

• Processes new vendors and manages vendor onboarding.

• Tracks vendor insurance compliance.

• Gathers and compiles "Bid Set" documents for vendor bidding.

• Monitors and consolidates bidding documents from ARCH, ID, and PMs for Purchasing Managers.

• Manages the Purchasing and Change Order email inboxes.

• Tracks and manages bulk award calculations for vendor contracts.

• Performs other related duties as necessary or assigned.

What You'll Need to Succeed

• High school diploma required; college degree preferred. Equivalent work experience may override formal education requirements.

• Minimum of 1 year working within a purchasing, procurement and/or accounting department, which also includes:

• 1+ year of task management experience in a fast-paced professional environment, including processing information, data, or accounting workflows; and

• 1+ year of experience tracking deliverables, coordinating tasks, and ensuring process adherence.

• Must have 2+ years of Excel experience with proficiency in basic formulas, sorting, linking, and general setup.

• Experience or knowledge of Accounting, Accounts Payable, or Accounts Receivable preferred.

• Strong organizational and time management skills.

• Ability to manage multiple competing priorities.

• High attention to detail and accuracy.

• Proficiency in Microsoft 365, specifically Excel (formulas, sorting, linking, general setup).

• Strong analytical and problem-solving skills.

• Effective verbal and written communication.

• Ability to track and oversee project deliverables.

• Ability to collaborate with cross-functional teams.

• Basic understanding of accounting principles.

Physical Requirements

• This position requires frequent use of a computer, including keyboard functions and visual acuity of 20 inches or fewer daily.
• Standing and/or walking for extended periods of time
• Be able to lift up to 20 pounds on occasion with or without accommodation.

Travel Requirements

• May be required to visit job sites on occasion and/or travel for conferences, etc.

Employee Benefits

• 100% covered employee premiums for medical and dental self-coverage
• 100% employer-paid life insurance
• 100 % employer-paid long term disability insurance
• Paid medical and family leave
• Critical illness insurance
• 401(K) with generous company match, no vesting schedule, and access to professional financial advisors
• 15 PTO & 9 holidays
• New iPhone for your personal and business use
• Free onsite parking
• Company paid events
• Complimentary snacks & beverages

Hours & Compensation

This is a full-time position paying $25.00/hr - $35.00/hr. The hourly range represents the anticipated low and high end of the hourly range for this position. Individual placement within a salary range will vary based upon factors including but not limited to candidate experience, knowledge, individual, skills, and organizational performance.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At MN Custom Homes we are dedicated to building a diverse, inclusive, and authentic workplace, so if you are excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

MN Custom Homes is an equal opportunity employer