Project Coordinator (Construction)

at Jones Lang LaSalle in Chicago, Illinois, United States Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. ProjectCoordinator is responsible directly for all financial transactions for a wide variety of project types, must be organized, flexible and adept at multi-tasking.They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously.They directly execute the financial aspects of assigned real estate projects throughout the project's lifecycle from initiation to close out. The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management. BASIC JOB DUTIES Demonstrate proficiency in the use and application of all PDS technology in support of regionalplatform. PMWeb Project Software Microsoft Office Suite Zoom/Teams Strong accounting and analytic skills Comply with all JLL policies and procedures, including but not limited to ethics and business practice. Support data accuracy by monitoring and reviewing DARM (Retail Health), Closeout Tracker & Stales reports, update data as required. Workflow Users within PMWeb Project Record updated and current. Support the adherence of vendor agreements as it related to fees and process. Attend all required trainings. Weekly/Bi-weekly touchpoint with PM to ensure administrative and financial responsibilities are aligned. Support assigned projects from initiate to closeout, including cancellation, Day 2 and Invoice Only projects through the closeout process. Create, review, and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in PMWeb Document Manager per Folder Structure. Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment. Manage/Track follow through on all transactions within PMWeb from Budget, Commitment, Change Control, Change Order, and Invoicing to ensure workflows are completed within 48 hours of receipt request. Willingness to raise your hand for additional stretch assignments or growth opportunities on consistent basis. ADMINSTRATIVE DUTIES Reporting / Data Accuracy tracking and follow up, including assisting peers as needed. Leverage reporting to track project status Retail Health Check GPOR Paid vs. Committed Closeout Tracker Stales Tracker Workflow Report Milestone Tracker Document Management Ensure correct folder location is utilized. Document naming convention adherence Project Record Additional Information retail data points are entered consistently. General Contractor AOR SPM Number CERP Values Real Estate Non-Real Estate LOB ATM AV Companies and Contact Population on project record SPM Submissions if required by Program. Onboard Champion for incoming peers as needed. Support incoming peers for training and assistancea needed. Review and or escalation of Quick Reference Guide (QRG)'s, training materials, or videos if... For full info follow application link. JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements. To view full details and how to apply, please login or create a Job Seeker account