TJJD - Contract Specialist III - (AUS) - 50567

TJJD - Contract Specialist III - (AUS) - 50567 (00050567)

Job Description

TJJD - Contract Specialist III - (AUS) - 50567 (00050567)

Organization: TEXAS JUVENILE JUSTICE DEPARTMENT

Primary Location: Texas-Austin

Work Locations: Austin Central Office George H.W. Bush Building, Suite 13.1400 1801 N. Congress Ave. Austin 78701

Job: Business and Financial Operations

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

State Job Code: 1982

Salary Admin Plan: B

Grade: 20

Salary (Pay Basis): 4,166.67 - 4,591.33 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: Jun 11, 2025, 9:45:07 AM

Closing Date: Ongoing

Description

HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available at

TJJD Employment Application Supplement (HR-003)

Child Abuse Registry Check Consent Form (HR-028)

Disclosure of PREA Employment Standards Violation (HR-975)

Authorization to Release Information (HR-074)

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: and can be submitted via email to: ....

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs highly complex (senior-level) contract management work that involves developing and evaluating a broad range of contracts for services, including contracts relating to construction, leases, residential services, treatment, information technology, parole services, and various other contracts related to services necessary for the daily living needs and treatment of youth in the care of TJJD. Assists various program areas with conducting needs assessments and processing requests for contracts, overseeing the solicitation, proposal evaluation, and contract negotiation and execution process, monitoring contractor compliance with contract terms, and examining billings. Assists with developing and provides guidance regarding contract administration policies, procedures, and standards.

Works under limited supervision with considerable latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per workweek with occasional travel.

ESSENTIAL FUNCTIONS

Participates in procurement-related meetings such as kick-off and pre-proposal meetings; determining requirements for acquisition of services and appropriate procurement method(s); providing technical guidance to and consultation with staff from various departments in the development of detailed specifications to develop solicitations; evaluation of information supplied by bidders; negotiation, post-award conferences; team briefings; evaluation/scorings; agreement modifications/amendments; and contract termination.

Identifies opportunities to improve TJJD contracting/procurement processes and develops plans for realizing those improvements.

Coordinates the risk assessment process for contract monitoring and planning.

Reviews and/or develops bid evaluation instruments, the modification of solicitation, contract boilerplate, and other contract-related documents; and develops contract administration policies and procedures.

Monitors the reviews of needs assessments to ensure requirements for the purchase of goods or services are complete and justified.

Collaborates with TJJD staff in various program areas to standardize the requisition and contracting process and provide training and guidance regarding the contract administration policies, procedures, and process.

Prepares contract documents, obtains signature approval and final execution of the contract.

Monitors legal and regulatory requirements pertaining to contracting; and collaborates with TJJD attorneys in the review of contracts for compliance with all terms and conditions required by statute.

Provides guidance to internal and external stakeholders regarding contract administration, policies, and procedures.

Assists departments with monitoring contract performance and service provider eligibility determinations for compliance with terms of contracts and policies; and recommends corrective actions and/or cancellation of contracts when deviations occur.

Reports any presence or perception of racial, ethnic, and/or gender disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

Reports safety hazards and corrects hazards when possible.

Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Qualifications

MINIMUM QUALIFICATIONS

Bachelor's degree. Three (3) years of full-time wage-earning experience that may be any combination of the following: contract development, purchasing, administration, management, evaluation, or monitoring of contract providers.

OR

High School diploma or equivalent. Seven (7) years of full-time wage-earning experience that may be any combination of the following: contract development, purchasing, administration, management, evaluation, or monitoring of contract providers.

Required:

Obtain the Certified Texas Contract Developer (CTCD) certification within 12 months of the date of hire.

Preferred:

Certified Texas Contract Developer (CTCD).

Certified Texas Contract Manager (CTCM).

Bachelor's degree with major course work in business administration, public administration, finance, or related field.

Experience and Education Substitutions:

One year of appropriate experience may substitute for one year of college (30 course hours) on a year for year basis.

Completed course hours of undergraduate study may substitute for up to four years of experience on a basis of 30 course hours for one year of experience.

Completed course hours of graduate study may substitute for up to two years of experience on a basis of 12 graduate course hours for one year of experience.

Pro-rated part-time experience may satisfy the experience requirements.

Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.

Requirements for Continued Employment:

Failure to maintain required certifications will result in termination of employment.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Alphabetizing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Repeated bending

Identify colors

Depth perception

Operate motor equipment

Reaching above shoulder

Manual/finger dexterity

Dual simultaneous grasping

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of:

Contracting regulations, negotiating contracts, and developing contracts.

Business administration and accounting principles and practices.

Policies and procedures of contract management.

Skill in:

Operating computers and using applicable computer software.

Ability to:

Evaluate contracts and recommend future status.

Interpret policies, procedures, and regulations.

Evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.

Write and edit contract requirements and specifications.

Negotiate features of a contract.

Process information logically, make decisions, and to demonstrate the soundness of those decisions.

Prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.

Work collaboratively with all stakeholders and maintain a professional, courteous demeanor.

Work in excess of 40 hours per workweek and travel occasionally.

VETERANS

In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to or for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Program Management MOS Codes.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center ( you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.