Project Manager Assistant

Job Summary:

The Project Management Assistant (PMA)directly supports Project Management through COLLABORATION with Klover ProjectManagement, other Klover departments to CONSISTENTLY DELIVER EXCEPTIONALRESULTS by performing responsibilities (but not limited to) tasks listed belowwith A PASSION FOR EXCELLENCE and A POSITIVE ATTITUDE.

Routine Responsibilities:

Issue purchase orders for materials as directed by KloverProject Manager (PM) or Site Leader

Schedule Delivery / Pick Up of Rental Equipment

Enter job costs to and distribute to specific project costcodes within Foundation Software

Process material packing slips and credit card receiptswith Foundation Software

Review invoices for accurate pricing and confirm receipt ofmaterials

Enter / Distribute Subcontractor Labor costs intoFoundation Software

Compile, send and track Klover Change Orders as directed byPM

Enter Change Order costs to Foundation software and updateapproval status

Maintain accurate Project Tracking Logs such as ChangeOrder Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log,etc.

Generate Committed Cost Reports (CCRs) for bi-weeklybudget update reviews as directed by PM

Maintain and Organize job records within digital projectfolders

Additional Responsibilities:

Generate, distribute and track the status of submittals asdirected by Project Manger (PM)

Upload submittal documents to online platforms per projectrequirements

Compile documents and organize Project Field Binder forKlover Site Leader

Submit safety documents as directed by PM in collaborationwith Klover Safety

Organize and maintain drawings to On-Screen Take Off (OST)Quick Bid Software as directed by PM

Issue subcontracts through DocuSign for signature and filewhen returned

Update project templates such as Submittal Cover Sheets, Additional Work Directives (AWDS) Daily Field Report (DFR) for field usevia Excel

Export job reports from OST / Quickbid as directed by PM

Enter/Upload project budget into Foundation Software

Activate new projects within payroll software, TimeclockPlus (TCP)

Upload cost codes and productions into TCP

Request material credits, invoice revisions and refunds asneeded in collaboration with Klover A/P

Review subcontractor Certified Payroll Reports as requiredfor Prevailing Wage projects

Issue project close out documents as directed by ProjectManager

Core Strengths:

Natural POSITIVE ATTITUDE

Strong team player

Capable of prioritizing, balancing and executing multipletasks simultaneously

Excellent communication skills

Self-Motivated to DELIVER RESULTS & HONORING COMMITMENTS

Professional self-awareness

Easily EMBRACES GROWTH & CHANGE

Possess strong organizational skills

Comfortable following directions and asking questions

ACT WITH INTEGRITY

Committed to adhering to work schedule

Detail oriented

Willing to GO THE EXTRA MILE

Qualifications:

Required Education and Experience:

High School Diploma or GED

Proficiency with PCs and aptitude to learn new software

Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)

Ideal but not required:

Experience in construction or material distribution related field

Customer Services / Customer relations job experience

Company Standards:

The employee will adhere to the companys safety policy and will alwaysuse all the required Personal Protective Equipment provided to employee.

The employee will represent the Company in a positive, professionalmanner with fellow employees and within the communities served.

The employee will encourage and maintain teamwork throughout the companyand will communicate all pertinent information in a timely and effectivemanner.

The employee will endeavor to maintain our integrity by embracing highethical standards and adhering to company policies .

Consistently demonstrates Companys Guiding Values of Quality, CustomerSatisfaction, Integrity, Teamwork, and Community.

Klover Benefits:

Medical Insurance (opt-out and $40 goes back into every weeklypaycheck)

Medical Gap Insurance (picks up deductibles on medical plans)

Dental Insurance

Vision Insurance

Basic Life and AD&D Insurance

Basic Short-Term Disability

Voluntary Long-Term Disability

Employee Assistance Program

401K

Employee Referral Program (Klover employee receives $1000.00 andthe referral will receive $500.00 IF BOTH THE KLOVER EMPLOYEE AND REFERRAL STAYPAST 180 DAYS OF EMPLOYMENT)

The following PA Act 153 clearances, or proof ofapplication of clearances, are required beginning employment and as a conditionof continued employment: Pennsylvania Child Abuse History ClearancePennsylvania State Police Criminal Record Check FBI Fingerprint CriminalBackground Check Obtaining the required clearances is completed as part of thenew hire process.

Klover Contracting Inc. expressly prohibits any form ofworkplace harassment of any kind. Klover is committed to providing equalemployment opportunities and employing an inclusive and diverse workforce.

Klover Contracting, Inc. provides equal employmentopportunities (EEO) to all employees and applicants for employment withoutregard to race, color, religion, sex, sexual orientation, national origin, age,gender identify, veteran or disability status. In addition to federal lawrequirements, Klover Contracting, Inc. complies with applicable state and locallaws governing nondiscrimination in employment in every location in which thecompany has facilities. This policy applies to all terms and conditions ofemployment.