Office and Project Assistant

Founded in 1969, Design Workshop, Inc. (a 100% ESOP-Owned Company) is an international landscape architecture, land planning, urban design and strategic services firm with seven offices in the U.S. and work spanning the globe. The firm has been recognized with numerous prestigious awards for its work in urban design, regional/urban planning, parks, open spaces, residential gardens, institutions, resorts, new communities and more. The firm's philosophy challenges the project team to equally integrate and balance artistic vision, environmental sensitivity, community values and sound economics to create unique places that stand the test of time. Design Workshop is dedicated to creating legacy projects for our clients, for society and for the well-being of our planet.

Working closely with Principals, the Operations Manager, Project Managers, and project teams, this role supports smooth operations and project success by:

• Assisting with project management: creating and maintaining work plans, tracking progress, and managing project records and databases.
• Scheduling and supporting meetings and team work sessions.
• Acting as the studios IT liaison: coordinating with IT for tech support, printers, plotters, and Zoom systems.
• Handling sub-consultant contracts and project number coordination; ensuring proper filing and distribution of documents.
• Supporting Finance with invoicing, accounts receivable, and office expenses.
• Assisting with marketing efforts: reviewing, editing, and assembling proposals and documents.
• Managing the physical studio: ordering supplies, handling packages, arranging catering, scheduling meetings, planning events, and coordinating with building management.
• Answering and routing phone calls; greeting guests in a professional, welcoming manner.
• Helping onboard new hires: setting up desks, computers, and building access.
• Collaborating with Office Assistants across studios on firmwide initiatives.
• Taking on additional tasks as needed to support the team and studio success.

A predominantly in-office schedule is important for fulfilling the responsibilities of this role.

• Undergraduate degree and at least 3 years of administrative or project coordination experience.
• Strong organizational skills with the ability to manage multiple tasks and adjust priorities in a fast-paced environment.
• Basic understanding of accounting principles and project management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Suite experience is a plus.
• Quick to respond and able to communicate clearly and effectively with clients, staff, and consultants.
• Strong writing, formatting, and proofreading skills.
• Proactive, dependable, and self-directed, with sound judgment and attention to detail.
• Willingness to grow professionally and pursue certifications.
• Interest in design fields (architecture, landscape architecture, engineering) is a plus.

The salary for this position is $55,000-$65,000, dependent on experience. This position is benefits eligible. Benefits include comprehensive health, wealth, and well-being benefits. Ownership of the company is held in an ESOP Trust, which is funded entirely by company contributions, and all employees participate. This is designed as a long-term retirement benefit, with the employees accounts increasing as the value of the business increases.