Project Coordinator, Enterprise Project Management Office

Job Posting Title:

Project Coordinator, Enterprise Project Management Office

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Job Summary

This is not just project management-this is your opportunity to shape the strategic future of academic medicine.

At The University of Texas at Austin Dell Medical School, we are building a world-class academic medical center, and the Enterprise Project Management Office (EPMO) plays a critical role in driving the strategic transformation of our institution. We are seeking an exceptional Project Coordinator to help keep our most strategic initiatives running smoothly on time and aligned with our five-year strategic plan, Health Starts Here.

This is your chance to support complex, cross-functional efforts that touch every part of our academic, research, and healthcare mission-from referral strategy and expansion planning to workforce transformation. You'll work side-by-side with a talented team of project managers and executive leaders to deliver results that drive real change across Central Texas and beyond.

Why Join Us

At The University of Texas at Austin Dell Medical School we're not just managing timelines and deliverables-we're building something bigger: a better model for health and care. As the Project Coordinator, you'll play a vital part in organizing, communicating, and connecting dots across clinical, research, and academic projects. Here's what sets this opportunity apart:

• Work directly with senior leadership to drive communication and visibility around strategic priorities

• Support the successful delivery of transformational projects through expert planning and reporting

• Contribute to a culture that values clarity, creativity, and collaboration

• Grow your project management career in a world-class academic environment

You will join a mission-driven institution during a transformational time and have the unique opportunity to work in an Enterprise Project Management Office from the ground up, influence the culture and daily direction of our team, and directly impact the future of academic medicine and our core values:

Excellence

Impact

Collaboration

Compassion

Humility

Stewardship

What You'll Do

Communicate with Clarity, Purpose & Impact

• Craft engaging updates and content to share project progress, milestones, and wins with stakeholders

• Serve as a communications liaison between project teams, leadership, and governance groups

• Ensure all messaging aligns with our brand voice and values

Deliver High-Quality Reports & Executive Briefings

• Develop and maintain project documentation, including issue logs, status reports, and risk registers

• Collaborate with Project Managers to prepare weekly, monthly, and quarterly reports using EPMO templates

• Keep data accurate, timely, and decision-ready

Orchestrate Meetings & Events with Precision

• Coordinate logistics for project meetings and leadership briefings

• Manage communications, invites, agendas, and follow-ups

• Ensure seamless event execution with attention to detail

Support Enterprise Collaboration

• Help bridge departments and project teams across academic, clinical, and operational units

• Maintain project templates and documentation tools for organization-wide use

• Build a strong foundation of trust, responsiveness, and professionalism

Make an Impact Behind the Scenes

• Contribute to special projects, budget tracking, and external stakeholder partnerships

• Support EPMO leaders and team members with administrative and operational needs

Required Qualifications:

• Bachelor's degree in Business Administration, IT, Communications, Healthcare Administration, or a related field

• 1-2 years of experience in project coordination, administrative planning, or executive-level support

• Excellent communication and organizational skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and digital collaboration tools

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Master's degree in a related field

• 2+ years of experience in a healthcare, clinical, or academic setting

• Familiarity with Microsoft Project or other project management software

• Understanding of change management or content strategy best practices

Salary Range

$60,000 + depending on qualifications

Total Rewards

• Competitive health benefits, with full-time employee premiums covered at 100%

• Voluntary vision, dental, life and disability insurance

• Generous paid vacation, sick time and holidays

• A defined benefit retirement plan with employer matching funds

• Additional voluntary retirement programs: 403(b) and 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust training through LinkedIn Learning, plus other professional development opportunities

• Tuition assistance

• An expansive employee discount program, including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID

• Free rides on all Capital Metro buses with staff ID card

For details, see:

• hr.utexas.edu/prospective/benefits

• hr.utexas.edu/current/services/my-total-rewards

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]
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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.