Construction Project Administrator

This isn’t just a job—it’s a launchpad. One of Jacksonville’s most respected design-build firms, is hiring a Project Coordinator who is driven, detail-oriented, and serious about building a long-term career in construction or design. If you're the type who finds “good enough” unacceptable, we want to talk to you.

Whether your goal is to become a licensed General Contractor or an Interior Designer, our client is ready to back you—with full financial support and mentorship from seasoned professionals who’ve built their own reputations from the ground up.

As the Project Coordinator, you’ll be the hub of all moving parts—keeping projects on time, on budget, and on point. Your responsibilities will include a mix of hands-on coordination, vendor management, client updates, and logistical follow-through. What We’re Looking For

• 3+ years’ experience in Construction Project Coordination, Construction Admin, or Assistant Project Management
• Proven experience coordinating renovations or ground-up builds in residential construction
• Familiarity with reading plans, scopes of work, and construction schedules
• Excellent communication and follow-up skills—you don’t let balls drop
• Proficiency with Microsoft Office and construction project software (bonus if you know Buildertrend or CoConstruct)
• A serious drive to grow in this industry—GC or Design license interest? Let’s go.

What You’ll Get

• PTO + paid holidays
• Monthly stipend toward independent health insurance (on top of salary)
• Opportunity to grow with a highly reputable company that values initiative, work ethic, and integrity
• A team that’s invested in your long-term success—no micromanaging, just real support

salary: $55,000 - $65,000 per year
shift: First
work hours: 7:30 AM - 4:30 PM
education: High School

Responsibilities

Communication & Client Coordination

• Act as a point of contact between office staff, superintendents, subcontractors, and clients
• Provide regular updates on project progress, timelines, and budget status
• Schedule client walkthroughs and coordinate with design team on selections

Project Planning & Document Control

• Maintain detailed project files, including contracts, permits, change orders, and site photos
• Track milestones and update schedules in project management software (e.g., Buildertrend, CoConstruct, Procore)
• Create and distribute weekly progress reports to stakeholders

Budget Tracking & Cost Control

• Monitor project budgets daily/weekly—flag and address discrepancies before they become issues
• Track purchase orders, invoices, and job costs
• Advise project team on areas that may be trending over budget and recommend cost-saving adjustments

Vendor & Subcontractor Coordination

• Request and review vendor quotes; prepare bid comparisons
• Create and issue work orders and POs
• Confirm subcontractors are scheduled, briefed, and have required materials or permits in place
• Follow up on outstanding quotes, RFIs, or change orders

Material Ordering & Site Support

• Order fixtures, finishes, and materials based on design selections and construction schedule
• Track deliveries and ensure materials are on-site when needed—no delays, no excuses
• Assist superintendents with project logistics, such as scheduling dumpster swaps or utility connections
• Cross-check install dates with material deliveries

Skills

Budgeting Forecasting & Management Reporting

Reporting

Communication

Project Management

Bid Packages

Close Out

Vendor Management

Subcontractor Management

Phones

Excel (3 years of experience is required)

Buildertrend (2 years of experience is preferred)

Contract Review (3 years of experience is preferred)

Materials Management

Work Orders

Purchase Orders

Invoices

Permitting

Project Files

Documentation of Operations

Qualifications

Years of experience: 4 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ....

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.