Assistant Controller - Construction Industry

Job Title: Assistant Controller - Construction Industry

Job Summary:

The Assistant Controller is a senior-level accounting professional responsible for managing complex accounting functions in the construction industry. This role oversees financial reporting, budgeting, compliance, internal controls, reconciliations, licensing, intercompany transactions, consolidation, banking, tax preparation, and quarterly reporting. The Assistant Controller collaborates with the Controller, accounting team, senior management, and project teams to ensure accurate financial reporting and provide strategic financial insights.

Duties/Responsibilities:

Project Accounting & Financial Reporting

• Prepare and review monthly financial reports, including the Work in Progress (WIP) report.
• Analyze project costs, identifying trends, variances, and opportunities for improvement.
• Ensure accuracy in financial reporting, providing timely insights to management.

Budgeting & Forecasting

• Assist in the development and maintenance of financial forecasts.
• Monitor budget performance and provide variance analysis.

Compliance & Internal Controls

• Ensure compliance with GAAP, company policies, and construction industry regulations.
• Maintain and enhance internal controls to safeguard company assets and financial integrity.
• Support corporate personnel during external and internal audits, addressing any identified issues.

Reconciliations

• Oversee and perform monthly reconciliations of general ledger accounts, including bank accounts, accounts receivable, and accounts payable.
• Identify and resolve discrepancies or variances promptly.
• Maintain organized and accurate records to support audit and financial review processes.

Journal Entries

• Set up and enforce organized monthly reconciliation processes and procedures.
• Prepare and post accruals, expense allocations, intercompany transactions, and other journal entries monthly.
• Ensure all journal entries are documented, properly classified, and compliant with accounting standards.

Equipment & Fixed Asset Management

• Maintain and update the fixed asset register, tracking acquisitions, depreciation, and disposals.
• Ensure compliance with accounting standards and company policies.
• Coordinate with operations to ensure accurate physical tracking of assets and equipment.
• Assist in periodic inventory audits and reconciliations.
• Prepare reports on asset utilization, depreciation schedules, and valuations for financial reporting.

Licensing & Permits

• Assist with the accounting aspects of licensing and permit management for construction projects, ensuring compliance with local and state requirements.

Intercompany Invoicing

• Prepare and process monthly intercompany invoices, ensuring accurate billing and reconciliations between entities.
• Oversee and track cash receipts, ensuring proper application and documentation.

Financial Consolidation & Statements

• Consolidate financial statements for multiple entities, ensuring accuracy and completeness.
• Perform eliminations and adjustments as necessary for intercompany transactions.

Banking

• Manage daily banking activities, including reconciliations, deposits, and withdrawals.
• Assist with cash flow forecasting and treasury management as needed.

Tax Preparation & Reporting

• Prepare and file city, state, county, and property tax reports in compliance with regulations and deadlines.
• Submit quarterly and annual tax filings, maintaining accurate records for audits.

Team Leadership & Development

• Provide mentorship and support to junior accounting staff.
• Foster a collaborative, high-performance work environment, promoting continuous improvement and innovation.
• Support training and onboarding of new team members as needed.

Systems & Process Improvement

• Assist with the implementation of new accounting software and financial tools.
• Identify and recommend process improvements to enhance efficiency and accuracy.
• Support system migrations or conversions (e.g., from Vista to Sage 300).
• Other duties as assigned.

Required Skills/Abilities:

• Proficiency in Sage 300 Construction and Real Estate, Vista by Viewpoint, and Microsoft Office (Excel, Word, Outlook).
• Strong knowledge of construction accounting principles, job costing, WIP reporting, and tax compliance.
• Experience with prevailing wage laws, licensing requirements, and financial consolidations.
• Ability to analyze and interpret complex financial data.
• Strong analytical and problem-solving abilities with attention to detail.
• Excellent verbal and written communication skills, able to explain financial concepts to non-financial stakeholders.
• High ethical standards and integrity, ensuring compliance and accuracy.

Education and Experience:

• Bachelor's degree in accounting or finance
• 5-10 years of accounting experience, with at least 5 years in construction accounting

Working Conditions:

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Occasional travel as needed

Work Environment:

Position is remote, with sedentary with prolonged periods of standing, bending, sitting, kneeling.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.