Project Coordinator

Under general supervision, provides a variety of paraprofessional office work and technical support for assigned department programs and projects; prepares program/project reports and presentations; conducts site visits to monitor projects; assists in the preparation and monitoring of program/project budgets, as assigned; assists in developing project schedules, project budgets, and project completion requirements; and performs related duties as assigned.

Education and Experience:

Three (3) years of full-time increasingly responsible experience in facilities construction, project management, or facilities maintenance.

AND

One (1) year of full-time experience in contract administration, project administration, and/or overseeing the work of contractors/subcontractors.

This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.

To view the complete job description, you have two options: Either visit or simply click on this link The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

ADA Accommodations

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at ....

The County is an Equal Opportunity-Affirmative Action Employer

Veteran's Preference

Project Coordinator

Under general supervision, provides a variety of paraprofessional office work and technical support for assigned department programs and projects; prepares program/project reports and presentations; conducts site visits to monitor projects; assists in the preparation and monitoring of program/project budgets, as assigned; assists in developing project schedules, project budgets, and project completion requirements; and performs related duties as assigned.

This is a specialized, single-position classification. Assigned functions may include, but are not limited to, managing contracts and/or subcontracts for capital improvement projects or other special projects, project management responsibilities, and/or regulatory oversight for ongoing department programs. Incumbents in this classification may be assigned to assist other departments with similar projects. Incumbents perform a variety of administrative work related to assigned Public Services Department programs and projects.

Receives general supervision from the Project and Parks Superintendent, an assigned Deputy Public Services Director I, II Administration, or the Public Services Director. Exercises no supervision over staff. May provide lead direction, work coordination and training, as assigned.

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Participates in all phases, as required, of assigned projects, including project initiation, consultant selection, design, bidding, construction, and post construction.
• Confers with and coordinates other County department managers and representatives regarding new construction and/or alterations to existing facilities.
• Maintains records related to compliance with the pertinent laws, codes, regulations, and agreements according to state and federal regulatory laws, Lake County Code, and contracts.
• Defines space and function needs of proposed projects through discussions with affected County employees and/or managers.
• Conducts feasibility studies and research to determine project requirements, options, and costs for proposed facility modifications.
• Coordinates long-range preventative maintenance schedules and maintenance inventory systems for county facilities and landfill.
• Researches publications and sources for information to be incorporated into projects.
• May participate in, and assist with planning, organizing, directing, and overseeing administrative work related to maintenance, repair, and upkeep of County facilities.
• Assists in setting project budgets and schedules, and is responsible for monitoring, managing, and meeting approved budgets and schedules.
• Assists in seeking and evaluating potential funding sources for County facilities projects.
• Conducts periodic inspections of county facilities to identify maintenance needs.
• Prepares requests for proposal, supervises the consultant selection process, negotiates, and administers consultant contracts.
• Designs and prepares or directs the design and preparation of plans and specifications that meet project requirements and comply with County standards.
• Prepares cost estimates or directs the preparation of cost estimates for projects and makes recommendations, as needed, to meet project budgets.
• Assists in preparing and processing documents necessary for applicable notices, permits, and approvals.
• Prepares documents necessary for bidding and manages the bidding process.
• Monitors construction for conformity and compliance with plans, specifications, codes, and ordinances.
• Assists with the management of projects during construction, including coordination of County departments and preparation of change orders, payment requests, punch lists, and reports.
• Ensures that as-built data is properly recorded, operation and maintenance data is distributed, and that projects are properly closed out at completion.
• Follows through on warranty issues during warranty period and ensures timely and proper repair or replacement of covered items.
• Provides regular status reports for all assigned projects, including any potential issues and/or delays that may affect funding and/or budgets.
• Assists in maintaining specification, code, and project information libraries and data.
• Assists in preparation or evaluation of reports, studies, correspondence, long range plans, or presentations as required.
• Responsible for managing specialized program related to the maintenance, use, or operation of County facilities, including management of the hazardous materials program.
• Performs related duties as assigned.

Knowledge of:

• Principles of project planning, development, coordination, and direction.
• Building code requirements and OSHA construction standards.
• General practices, methods, tools, equipment, and materials used in general construction and grounds maintenance trades.
• Laws, rules, regulations, and ordinances applicable to capital improvement projects, facilities development, maintenance, and repair.
• Construction methods and materials and their application to design.
• Project management techniques relating to construction projects.
• Safe work practices and safety regulations.
• Budget development, fiscal monitoring, and fiscal control.
• Contract administration.
• Public contract code and other laws relative to public sector construction, and contract administration.
• Principles of mathematics related to the building trades.
• Computers and software, including those used in facilities management, development, maintenance, and operations work and project administration.

• Customer service principles and techniques.

• Written and oral communications skills.
• Proper English spelling, grammar, and punctuation.
• Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation.
• Principles and techniques for working with groups and fostering effective team interaction.

Ability to:

• Read and correctly interpret standard reference materials.
• Administer contracts.
• Collect, compile, and analyze technical, statistical, and other information.
• Effectively represent the Public Services Department in responding to inquiries, providing assistance and dealing with the public.
• Develop, manage, and implement development projects.
• Develop budgets, maintain fiscal controls, and monitor fiscal records.
• Make effective written and oral presentations.
• Follow modern office policies and procedures.
• Review and correctly interpret the modern principles related to building and facility design, construction, plans, and long-term maintenance.
• Review, interpret and apply laws, ordinances, codes, principles, and techniques relative to design and construction, hazardous materials management programs, and other such specialized facility maintenance programs.
• Read and correctly interpret complex plans and specifications.
• Work productively and cooperatively with people in groups and individually.
• Manage projects involving the work of engineers, architects, contractors, and others engaged in the programming, planning, and construction of projects.
• Communicate effectively both orally and in writing.
• Use computers and programs, including word processing, spreadsheets, and project management applications.
• Develop and prepare construction and contract documents.
• Manage several projects concurrently.
• Make mathematical calculations.
• Analyze situations accurately and adopt an effective course of action.
• Write concise specifications.
• Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
• Communicate effectively both orally and in writing.
• Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Three (3) years of full-time increasingly responsible experience in facilities construction, project management, or facilities maintenance.

AND

One (1) year of full-time experience in contract administration, project administration, and/or overseeing the work of contractors/subcontractors.

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents generally work partially in an office environment with moderate noise levels and controlled temperature conditions and partially in the field. As such, incumbents may have occasional exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, and direct exposure to hazardous physical conditions. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a meet and confer process and are subject to the Memorandum of Understanding currently in effect.