Contract Project Coordinator I

JOB SUMMARY

Responsible for tracking, monitoring and auditing projects business goals. Attends preconstruction, pre-bid, pre-consultant and progress meetings. Provides general oversight for subcontractor utilization tracking for projects as well as explain all documents relating to subcontractors. Maintains a positive working relationship with internal and external stakeholders. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

- Reports

* Prepare reports for each project and maintain the construction supervisors informed of how the goals are being met or not.

* Responsible for preparing monthly reports for the Good Neighbor Ambassador Program demonstrating money spent thru the program to companies who are certified.

* Responsible for calculating and summarizing historical Bid on Proposal (BOP) data for internal and external report.

* Audits DBE goals on EPA funded projects and prepares annual reports.

* Ensures Sewer District compliance with Water Pollution Control Loan Funds (WPCLF) requirements through communication. Responsible for tracking EPA/DBE goals that have a WPCLF and verify goals are met.

- Meeting Attendance

* Responsible for presenting at pre-bid meetings to explain how the program functions.

* Attend pre-construction and monthly progress meetings for each project to inform the status of goals met and if needed improvement and offer recommendations.

- Application Software

* Enter, track and adjust pay applications of each project, assure that the project is utilizing the subcontractors (must still be certified) and that goals (MBE/WBE/SBE) are being met by the contractors.

- Projects

* Responsible for tracking capital projects when they are approved.

* Evaluates bid documents for the two lowest bidders and submits a bid evaluation.

* Evaluates information contained in a spreadsheet against the B2G program. Ensures subcontractors are being paid.

* Responsible for monitoring pending data and utilization plans for the Sewer Districts contracts with subcontracting goals.

- Customer Service

* Provides customer service to organizations in the program.

* Communicates with user departments, vendors, contractors and the general public to resolve inquires and complaints and to explain program policies.

- Performs other duties of a similar nature as may be required.

MINIMUM JOB REQUIREMENTS

EDUCATION

- Candidate must possess bachelor's degrees, preferably in Business Administration, Engineering Technology or a related field.

- Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.

EXPERIENCE

- Candidate must possess three (3) years of project management experience. This experience must include budget management, recordkeeping, Request for Quote (RFQ)/Request for Purchase (RFP) development, basic budget administration, managing projects, gathering specifications, documenting system requirements, building consensus and managing project timelines.

OTHER REQUIREMENTS

LICENSURE AND CERTIFICATIONS

- Candidate must possess a valid driver's license with a driving record in accordance with the Sewer District's acceptable guidelines.

KNOWLEDGE, SKILLS AND ABILITIES

- Analyze information and make appropriate recommendations, operate throughout all levels of the organization, and provide exceptional customer service. Experience successfully managing routine and special projects is a must.

- Candidate must be able to prioritize assignments, meet prescribed deadlines and manage special projects.

- Candidate must have the ability to read and interpret bid specifications, applications, contracts and related documents.

- Candidate must possess professional business