Contracts Coordinator

• The Recruitment Range for This Position is $43,738 - $70,000*

This Position is 100% Federally Funded

The Administrative Officer provides business operations coordination for the Community Nutrition Services Section (CNSS) within the Division of Child and Family Well-Being (DCFW). This position manages a wide range of contract administration duties supporting federally funded nutrition programs, including WIC (Special Supplemental Nutrition Program for Women, Infants, and Children), Breastfeeding Peer Counseling, and the Child and Adult Care Food Program (CACFP).

This role supports section-wide project implementation and service continuity by leading contracting processes with local health departments and non-local contractors. The position provides operational support for budget estimates, financial and programmatic reporting, and agreement addenda while ensuring adherence to applicable regulations and deadlines.

Key Duties Include:

• Coordinate contracting processes to meet programmatic deadlines and service continuity requirements.

• Prepare and issue yearly Agreement Addenda and budget estimates for 80+ Local Health Departments (LHDs).

• Manage contract documentation and payment workflows for external vendors and service providers.

• Interpret and apply federal and state regulations to ensure program integrity and compliance.

• Support development and review of Requests for Proposals (RFPs) and assist evaluation teams.

• Oversee contract and budget tracking for multiple cost centers, including programmatic and financial reporting.

• Lead documentation and workflow processes for new grant and special funding projects.

• Draft and disseminate award announcements and contract instruments for time-limited initiatives.

• Serve as liaison between the CNSS and DCFW for contract logistics and reporting.

• Maintain and update standard operating procedures related to business operations.

About the NC Department of Health and Human Services (DHHS):

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

About the NC Division of Child and Family Well-Being:

The Division of Child and Family Well-Being is a division at the NC Department of Health and Human Services (NCDHHS) that will focus on supporting whole child and family health and well-being for North Carolinians with several sections including nutrition programs (WIC, SNAP and Child and Adult Care Food Program), health & prevention services for children and youth, children's behavioral health programs, and early intervention programs. The Operations Unit is in the Community Nutrition Services Section (CNSS) in the Division of Child and Family Well-Being (DCFW).

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits: .

For more information about DHHS:

Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed 'eligible' for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed.

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:

• Demonstrated experience with attention to detail and managing a variety of business records and functions.

• Experienced with performing research, analyzing data and information, and consolidating findings into reports.

• Proven experience with interpreting policies and procedures to facilitate and ensure the application of sound business practices.

• Applied experience with adhering to Federal and State regulations and requirements in order to ensure Program Integrity as well as establish and/or update Standard Operating Procedures for all responsibilities.

• Demonstrated experience with assessing and resolving problems that require research and review of policy and procedures.

Management Preferences:

• Experience using the North Carolina Financial System (NCFS).

• Experience working with federal grants.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details.

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:

Bachelor's degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management;

OR

An equivalent combination of education and experience.The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: .

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at . Transcripts, degree evaluations and cover letters may be uploaded with your application.

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