Grants and Contracts Specialist - JR30182-3800

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**Department**

BSD CTD - Finance

**About the Department**

The Center for Translational Data Science (CTDS) at the University of

Chicago is a research center whose mission is to develop the discipline

of translational data science to impactful problems in biology,

medicine, healthcare, and the environment. We envision a world in which

researchers have ready access to the data needed and the tools required

to make data driven discoveries that increase our scientific knowledge

and improve the quality of life. We architect ecosystems of large-scale

commons of research data, computing resources, applications, tools, and

services for the broader research community to use data at scale to

pursue scientific inquiry and accelerate discovery. Learn more at

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**Job Summary**

Under general supervision, the Grants and Contracts Specialist

coordinates and performs all pre-award and post-award activities

relating to grants and contracts, internal funding, and other financial

matters and policies for University processes and sponsored projects at

the Center for Translational Data Science.

This at-will position is wholly or partially funded by contractual grant

funding which is renewed under provisions set by the grantor of the

contract. Employment will be contingent upon the continued receipt of

these grant funds and satisfactory job performance.

**Responsibilities**

- Assists Sr. Grants and Contract Administrators while working

independently on similar tasks and projects.

- Research funding opportunities and bring them to the attention of

colleagues.

- Performs data entry and processing of various financial tasks using

University systems and helps guide Grants and Contracts Specialists

in assisting with those tasks.

- Performs monthly account-related tasks, such as account projections,

reconciling expenses and budgets, effort allocations and summaries

for Faculty and Project Managers.

- Performs assigned pre-sponsored-award proposal activities between

researchers and University Research Administration.

- Assists Business Operations Managers and other Grants and Contracts

Specialists with their assigned proposal activities.

- Performs assigned post-award activities such as effort reporting,

spending projections, cost allocations, equipment inventory, cost

reconciliations, grant and account closing processes.

- Maintains and follows up-to-date procedures and policies the

University and Sponsored Award processes, and facilitates

communication of procedures and policies to relevant stakeholders.

- Reviews all applications against University guidelines, in addition

to drafting progress reports, non-competing applications,

amendments, and budgeting. Responsible for all data entry and

preparation of grant reports and trend analysis.

- Handles straightforward post-award activities including account

creations, regulatory and compliance monitoring, salary allocations,

effort reporting, grant projections, cost allocations, cost center

charges, equipment inventory, invoice preparation, grant closing

process, and account closing.

- Prepares summaries of grants and effort allocations for Principal

Investigators, meets with them and responds to their questions.

Coordinates with other departments/units/divisions regarding multi

investigator grants. Serves as department contact for annual audits

and agency site visits.

- Performs other related work as needed.

**Minimum Qualifications**

**Education:**

Minimum requirements include a college or university degree in related

field.

**Work Experience:**

Mini um requirements include knowledge and skills developed through 2-5

years of work experience in a related job discipline.

**Certifications:**

**\-\--**

**Preferred Qualifications**

**Education:**

- College or university degree in related field.

**Experience:**

- Microsoft Excel - intermediate skills.

- Financial or Accounting background, or equivalent work experience.

**Preferred Competencies**

Intermediate knowledge of creating and managing budgets and projections

within Microsoft Excel or equivalent.

Intermediate knowledge of financial processes within an administrative

environment.

Strong organizational skills, balancing multiple tasks, deadlines and

budgets.

Strong written and communication skills for communications with internal

and external stakeholders.

Ability to be discreet with information pertaining to personnel and

research-related activities.

Ability to schedule and prioritize work within a fast-paced,

deadline-driven environment.

Ability to coordinate and delegate across multiple teams and projects on

activities related