Project Coordinator / Interior Designer

Arctic Peak is looking for a Project Coordinator/Interior Designer to work in Herndon, VA. Position will serve in an essential role supporting a team of professionals as it applies to construction project management, interior design space planning and lease management services in compliance with the scope of a government contract.

This is an ideal position for a design professional who has a good understanding of construction processes, regulatory compliance, building standards, project documentation as well as some knowledge of systems furniture, furniture procurement, interiors accessibility guidelines and who has a working skillset in Autodesk CAD to perform space planning tasks as needed.

This position plays a crucial role in supporting leasing managers, construction and design professionals as well as other key stakeholders to ensure that all program objectives are met or exceeded. S/he provides direct support to the program director in monitoring and ensuring the implementation, execution, and completion of business, and technical tasks to the desired quality standards. This position involves organizing and coordinating various aspects of project management, including communication, scheduling and documentation.

It is essential that the person representing this role has a strong understanding of design, construction and basic project management skills.

To join our team of outstanding professionals, apply today!

Responsibilities

Project Planning and Scheduling:

• Assist in developing detailed project deliverables including monitoring reports, logs, timelines, milestone and resource allocation.
• Coordinate the submittals of all documents.
• Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance.
• Maintain and update project schedules, ensuring all activities are tracked and deadlines are met.

Communication and Coordination:

• Serve as a liaison between project managers, team members, clients, and other stakeholders.
• Facilitate communication among project participants, ensuring everyone is informed and aligned.
• Maintain accurate project documentation, including meeting minutes, progress reports, and project logs.

Documentation and Reporting:

• Maintain accurate project documentation, including meeting minutes, progress report and
  project logs.
• Prepare and distribute regular status reports highlighting progress, risks, and issues.

Resource Management:

• Assist in allocating and managing project resources, including personnel, equipment and materials.
• Track resource usage and availability, ensuring optimal utilization throughout the project.

Risk Management:

• Identify potential risks and issues that could impact project success.
• Support the development and implementation of risk mitigation strategies.

Budget and Cost Tracking:

• Assist in monitoring project budgets and expenditures, ensuring costs are controlled.
• Track invoices, purchase orders and other financial documentation.

Quality Assurance:

• Support the implementation of quality control procedures to ensure project deliverables meet the required standards.
• Conduct preliminary reviews and inspection of work to ensure compliance with project specifications.

Meeting Coordination:

• Schedule and organize project meetings, including preparing agendas and coordinating logistics.
• Document meeting discussions and follow up on action items and decisions.

Support Project Execution:

• Provide administrative and logistical support to all team members.
• Assist with day-to-day project activities and tasks as needed.

Qualifications

• Previous exposure to design and construction projects.
• High level of accuracy, strong organizational skills and attention to detail
• Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders.
• Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms.
• Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle.
• Flexibility and adaptability to changing project requirements and priorities.
• Strong interpersonal skills and the ability to work collaboratively with project teams.
• Design degree from an accredited college, or related field, and 3 years of working knowledge of construction project management/project coordination
• BS in Business Administration, Management, or related field, and 2 years relevant field experience, directly related to Design/Build.

Job ID

2025-17802
Work Type

Remote
Pay Range

85000-95000
Benefits

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
Company Description

Work Where it Matters

Arctic Peak, an Akima company, is not just another federal construction contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Arctic Peak, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , Arctic Peak provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , Arctic Peak delivers unparalleled general contracting services with a specialization in design/build projects of all sizes.

As an Arctic Peak employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.