Project Coordinator

WHO WE ARE:

Rotaflow designs builds, retrofits, and maintains Industrial fire Protection systems & utilities across Western Canada. We are committed to achieving our audacious but rewarding mission of protecting the lives and assets of our clients and our own. Rotaflow prides itself in having a safe, innovative, cooperative, & dynamic work culture where teammates from diverse professional and cultural backgrounds come together to create a unique organization. For over 30 years we have worked with some of the worlds leading energy companies, providing our expertise in fire protection

As we continue with our growth strategy, we are currently seeking and have an immediate opening for a qualified and motivated individual to fill the position of Project Coordinator based in Edmonton, AB .

The Project Coordinator will report to the Technical Sales and Engineering Manager or his designate This is a permanent position and will be responsible for the accurate and timely completion of a variety of administrative tasks required to support the needs of the sales, engineering and site operations team, clients, and subcontractors. The position requires a strong team player with excellent communication, organizational, and planning skills with initiative and the ability to work independently and manage multiple deadlines.

Key Responsibilities:

Develop and maintain project schedules; support the Project Manager with updates and analysis of field performance.

Identify, request, and coordinate the procurement of tools and materials through the Supply Chain team.

Prepare and manage documentation for all required tools, materials, and equipment related to assigned projects.

Interpret project drawings and specifications to structure and support effective project scheduling.

Review subcontractor schedules and provide timely feedback on performance and adherence to timelines.

Assist with daily project troubleshooting and issue resolution.

Coordinate all aspects of project planning, scheduling, and logistics.

Oversee daily procurement processes, including managing requisitions, obtaining quote approvals, and tracking packing slips and material deliveries.

Assist in preparing reports and documentation at various stages of the project lifecycle.

Support project teams in executing schedule-related strategies, as directed by management.

Perform QA/QC inspections and ensure compliance with quality standards, as needed.

Maintain and update weekly manpower load capacity and manpower schedules.

Perform additional related duties as assigned.

Qualifications & Skills:

Post-secondary education in Engineering Technology, Construction Management, or a related field is an asset.

2+ years of experience in a project coordination role, preferably within fire protection, construction, or a technical industry.

Strong organizational and time-management skills, with the ability to manage multiple deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software (e.g., MS Project or equivalent).

Excellent communication and interpersonal skills.

Ability to interpret technical drawings and specifications.

Experience working with procurement processes and managing subcontractors is an asset.

A collaborative mindset with the ability to work independently and take initiative.

If you're passionate about project coordination in a dynamic, fast-paced environment and want to be part of a growing company, we encourage you to apply.

What's in it for you?

• Comprehensive benefit plan & employee assistance program
• Competitive compensation
• Supportive continuous improvement opportunities
• Matching RRSP program

Rotaflow embraces diversity and equal opportunity. We are committed to building an inclusive & diverse team representing all backgrounds as we believe diversity drives innovation. Please visit our website to learn more about our company at www.rotaflow.ca

We thank all applicants for their interest. All applications will be reviewed by the hiring manager to find the best candidate that meets the needs of this position. Only individuals selected for interviews will be contacted.