Accountant: Accounts Payable

Accountant: Accounts Payable

The role of an Accountant specializing in Accounts Payable is integral to the financial operations of an organization. This professional ensures the accurate and timely processing of payments to vendors, suppliers, and other creditors. The position requires a strong understanding of accounting principles, attention to detail, and effective communication skills to maintain good relationships with stakeholders.

Duties:

Accounts Payable & Invoice Management

• Review, verify, and process client-submitted invoices and purchase orders.
• Ensure invoices are properly coded, legitimate, and aligned with project terms.
• Enter invoices into accounting systems and schedule timely payments.

Job Costing & Financial Reporting

• Accurately allocate expenses to the correct construction jobs and maintain detailed job cost reports.
• Generate vendor-specific reports and track payments against project budgets.
• Manage schedules of values and milestone-based vendor payments.

ACH & Wire Transfers

• Execute and document ACH and wire payments for vendors, lenders, and investors.
• Ensure all transfers are accurate, timely, and compliant with policies.

Accounting Reconciliation & Support

• Perform daily account reconciliations, including project-related bank, credit card, and loan transactions.
• Monitor bank accounts and address discrepancies immediately.

Documentation & Data Management

• Maintain organized, audit-ready records for invoices, payments, and approvals.
• Assist with financial documentation for tax reporting and compliance.

Accuracy & Issue Resolution

• Identify and resolve discrepancies in invoices and project costs.
• Liaise with internal teams to clarify vendor issues and ensure accuracy.

Investor, Lender & Partner Relations

• Communicate payment status and financial updates to investors and lenders.
• Maintain detailed financial records for all assigned entities.

Compliance & Audit Preparedness

• Ensure financial activities comply with policies, regulations, and accounting standards.
• Manage secure storage and accessibility of financial documents.

Ad-Hoc & Administrative Support

• Provide flexible financial and administrative support to accounting and project teams as needed.

Requirements:

• Minimum of 3-5 years of experience, someone who knows QuickBooks and extremely trustworthy as they will be working on our companies.

• Prior experience in an accounting or accounts payable role is preferred.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of General Ledger systems and Accounts Payable processes.
• Excellent organizational and time-management skills.
• Strong problem-solving abilities and attention to detail.
• Effective communication and interpersonal skills for vendor and team interactions.
• Knowledge of accounting regulations and financial compliance standards.
• Data analysis and reporting skills to interpret financial metrics effectively.