Project Assistant-Hybrid-Boston

About us!

Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and Technology Design services. Working in multiple sectors including Science & Technology, Mission Critical, Academic, Healthcare and Commercial buildings. In our 75 th year in operation with a staff of 500+ located across ten offices, we are proud to be one of the leading independently owned engineering firms in the country.

If you are looking for an opportunity to grow your career with some of the best minds in the industry, we are looking for you. Join us to do the best work of your career as a Department Assistant for the Technology Design Group (TDG) in our Boston, MA office (Hybrid role, 5-minute walk from South Station.)

As a Department Assistant, you will support Project Managers and team members in managing day-to-day operations. This role offers the opportunity to expand your skill set by shadowing project managers and gaining exposure to multiple technology design disciplines and project delivery methods. You will assist in planning, executing, and closing out projects, ensuring they stay on schedule and within budget, while also helping to coordinate documentation, meetings, and communication across teams.

Will do miscellaneous project support tasks with documents and filing. Lite Cad support as well.

Some of your responsibilities include the following:

• Support Project Managers, Designers and REVIT Drafters
• Update project information in Asana
• Assist in organizing and tracking project schedules, deliverables, meetings and site visits
• Assist with assembly of project documents, drawings, and coordinate distribution
• Maintaining files and documentation control for both internal network and client folders
• Help ensure key project milestones and deliverables are met by tracking schedules, follow-ups, and task assignments.
• Support team communication and coordination across disciplines to keep projects on track and aligned with deadlines and budgets

Essential Skills & Requirements:

• 2 plus years of related background.
• Bachelor’s degree or advanced degree in Project Management, Engineering, Technical field, or equivalent experience.
• Excellent communication skills as you are expected to communicate effectively with clients (client facing), team members and stakeholders.
• Detail oriented with ability to prioritize and complete deadline driven tasks efficiently.
• Analytical thinker with initiative to learn and adapt to various client expectations.
• MS Office knowledge, proficient with formatting and working with templates in Excel and Word.

Our Flexible Work Culture:

We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.

Our wellness programs prioritize our team members’ physical and behavioral health.

We are an equal opportunity employer committed to diversity in the workplace.

If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at www.vanderweil.com .