Contract Specialist

Contract Specialist

Salary

$28.65 - $32.66 Hourly

Location

Juneau

Job Type

Full-Time

Job Number

202500654

Department

Engineering & Public Works

Division

Engineering

Opening Date

06/26/2025

Closing Date

7/7/2025 4:30 PM Alaska

Position Number

152047

Bargaining Unit

Marine Engineers Beneficial Association

Pay Range

14

Hours Per Week

37.5

Telework Availability

Not Available

• Description
• Benefits
• Questions

Description

The City and Borough of Juneau's Department of Engineering & Public Works is hiring a Contract Specialist!

The Contract Specialist will develop knowledge of all aspects of the City & Borough of Juneau's procurement of design and construction of Capital Improvement Plan projects. They must understand the policies and procedures related to CBJ purchasing and apply these in a limited scope. The incumbent shall be detail oriented to ensure that procurement tasks are completed with accuracy and timeliness.

WHO WE ARE LOOKING FOR

The incumbent must be detail oriented; possess a good working knowledge of fundamental public procurement principles and practices; and be skilled in customer service, research techniques, record keeping, and technical writing. This position requires excellent organizational skills, the ability to easily shift from one assignment to another, and the ability to work well with others. The successful candidate must have excellent Microsoft Word and Excel skills and familiarity with enterprise software applications.

THE BENEFITS OF JOINING OUR TEAM

While the Engineering and Public Works Department is one of CBJ's largest departments, the Engineering Contracts Office is a team of three that works closely together to procure professional and construction services. We coordinate work and keep others informed in order to maintain continuity within the Division. Individuals in the Engineering Department are friendly and capable team players who maintain a positive working environment.

WORKING HOURS AND LOCATION

This is an in-person position based in the Marine View Building in downtown Juneau, near City Hall. The standard schedule is Monday through Friday, 8:00 AM to 4:30 PM.

Typical Responsibilities

The Contract Specialist (CS) is responsible for using boilerplate documents to write requests for proposals for professional services and construction bid documents for construction contracts. The CS will help prospective bidders work through the CBJ's bidding and contract award process. The CS will use templates to write contract documents and related letters. The incumbent will be required to be familiar with special local, state and federal requirements for solicitations that are under additional regulations. The CS will work with Engineering Department project managers and other CBJ Departments to facilitate procurements, contractual modifications and ensure accuracy and code compliance. The CS maintains accurate Engineering Division procurement files in various formats. The CS schedules advertising, pre-bid meetings, bid openings, assembly bid award recommendations, legally required notifications associated with the procurement process and other administrative duties related to the mission of the CIP team.

Minimum Qualifications

One (1) year of experience in contract administration, writing contract specifications or office clerical experience performing a wide variety of administrative clerical services requiring independence, judgment and initiative in prioritizing and organizing work and in determining the appropriate action to be taken.

Supplemental Information

ADDITONAL REQUIRED INFORMATION

A cover letter, not to exceed 1 page, is required with application.

HIRING MANAGER CONTACT INFO

Hiring Manager: Greg Smith, Contracts Administrator

Phone Number: ... ext. 4196

Email: ...

Note: This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030, applicants may be eligible for advanced step placement. Additionally, promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education

If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience

If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at ... or ....

For applicant password assistance, please visit:

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call ... or TTY: Alaska Relay 711 or ..., or correspond with the Department of Human Resources & Risk Management at ... or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.

Careers with the City & Borough of Juneau offer Many Benefits

The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.

Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• No cost employee only plan available

• Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents

• Additional optional coverage available

• Travel protection & financial services offered as part of the Life Insurance coverage

• Optional group-based insurance premiums for

• Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)

• Short-term Disability

• Accident Insurance

• Critical Illness Insurance

• Hospital Indemnity Insurance

• Pet Insurance

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)

• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire

• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare

• Employer match available for participating PERS Tier IV employees

• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit: Benefits - City and Borough of Juneau

Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served

• 21 days of PL within first year of employment

• Personal leave includes Sick leave

• Twelve paid holidays a year

• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program

The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit Wellness Program - City and Borough of Juneau.

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools

01

Please select the option that best describes your proficiency level with Microsoft Excel.

• Basic - Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
• Intermediate - Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using PivotTables; insert and modify graphic objects in a worksheet.
• Advanced - Insert, edit, and analyze data using PivotTables; create and edit macros; conditional formatting; apply data validation criteria; protect, share, and merge files; trace cells and troubleshoot formula errors; use data list outlines; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, spark lines, and scenarios.
• I do not possess the level of proficiency described.

02

This position requires a high level of customer service. Please provide in 2-3 sentences, a brief summary of your experience demonstrating a high level of customer service and empathy, either with customers or coworkers.

03

I have attached the required Cover Letter.

• Yes
• No

Required Question