Construction Administrator

Job Title: Construction Manager / Administrator (CM-CA)

Location: Illiana Veterans Affairs Health Care System (VAIHCS) located at 1900 E Main St, Danville, Illinois 61832

Name of Project: CM Support Services, EHRM Infrastructure Upgrades, VAIHCS, Danville, IL

Client: VA

Due Date: 7/17/2025

Pay Range: $80,000 - $110,000 per year plus benefits

Anticipated Start Date: September 2025

Project Duration: 2 years

Project Details (Size, SOW, Site Background, etc.):

• SOW: The required support shall be needed to meet the Electronic Health Record Modernization (EHRM) infrastructure upgrades across Illiana Veterans Affairs Health Care System, Danville, Illinois. The VAIHCS EHRM project includes work in twenty-one (21) current buildings, one of which will be renovated to accommodate the new Data Center. The support services will cover/ support all the buildings on station, new data center, and all related site work.

Daily Responsibilities:

The government requires a Construction Manager / Administrator (CM-CA) that will be on-site for the duration of the Electronic Health Record Modernization Construction Project. This individual will provide professional and technical consultative assistance related to operations, renovation, and new construction programs supporting EHRM. This includes assisting the Contracting Officer and the Contracting Officers Representative in the areas of project management, project engineering, planning, scheduling, design reviews, code compliance, testing, record keeping, quality control, quality assurance, cost control, and general oversight of EHRM design and construction projects. The Construction Manager / Administrator (CM-CA) will be required to perform services including, but not limited to, the following (in no particular order)

Pre-Design/Design Phase:

• Scheduling - Development of project schedule to effectively plan for and report on the status of the project.
• Planning - Coordination with initial planning efforts; site studies; Market Analysis, site investigations; site surveys; preparation of budgets and cost estimates; preparation of preliminary schedules; cost modeling and analysis; and cost control management.
• Value Engineering Services Services may include: Conducting/participating in value
  engineering workshops and analysis of value engineering proposals.
• Market Analysis - Conduct market analysis based on the size and scope of the project and provide findings of market conditions.
• Constructability and Phasing Review Prepare a study working with the facility staff and project management to analyze the constructability of the proposed project in terms of impacts to facility operations
• Monitoring Project Financial Data and Budgetary Cost Accounting - Services may include monitoring and review budgetary cost accounting; administration of construction contract change orders; maintaining spread sheets indicating project funds allowances, obligations, payments, balances, planned expenditures, etc., assist in the documentation of the administration of construction contract change orders (preparing cost estimates, reviewing cost proposal, preparing change order packages for the Contracting Officer).
• Construction Phase Scheduling - Services may include preparing and maintaining daily dairies for project activities noting events affecting construction. Maintain a current project schedule, coordinate with general contractor and compare project progress against Contractor (CM) schedule and general contractors schedule. Contractor (CM) shall address all schedule slippages to the Resident Engineer and make recommendations for adjustments in the project.
• Progress Meetings Conduct or attend weekly or bi-weekly- project meetings to review and monitor projects and project schedules review of construction contractor payment requirements (including preparation of necessary forms for payment processing by VA).
• Assisting in Issue Resolution - Contractor shall keep thorough records of occurrences, contracts, and others construction related matters of the project in order to assist the VA in conflict resolution. Perform scheduling, conduct and document regular progress meetings with all interested parties to review project status, discuss problems, and resolve issues accordingly.
• Testing and Inspection Services -The Contractor may be tasked to monitor the services of an independent testing agency/laboratory to perform project specific quality control testing and inspection services. The services may include, but are not limited to, testing/inspection of soils, concrete, precast concrete connections, steel, steel decking, applied fireproofing, roofing, curtain walls/glazing, and elevator installations.
• Commissioning These services may include, but are not limited to, providing professional and technical expertise for start-up, calibration, and/or certification of a facility or operating systems within the facility.
• Performing Additional Construction Related Services - Services may include but not limited to; Maintaining marked up sets of project plans and specifications for future as-built drawings; performing routine inspections of construction as work proceeds, taking action to identify work that does not conform to the contract requirement, and notifying the VA and general contractor when work requires correction; compiling, thorough site inspections, lists of defects and omissions related to the work performed and providing these lists to the contractor for correction; monitoring project financial data and budgetary cost accounting; assisting in relocation efforts; administration of construction contract change orders (preparing cost estimates, reviewing cost proposal); Submittal Review; Request for Information Review and Responses; Daily Logs of Activity; coordination of Owner supplied equipment; Operational and Maintenance data; Closeout Submittals and other services as may be required by the VA.

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):

• Minimum of three (3) years of construction field work experience accomplishing CM work similar to this scope of work.
• Working knowledge of construction practices and call upon this knowledge to assist in implementing the various plans set forth on the project including Quality Assurance; Safety, Time, Cost, Change and Information Management. They CM-CA shall be familiar with the site operations of a General and Sub-contractor and the process of managing a building construction operation.
• Working experience in monitoring the construction for Quality Assurance. Experience in preparing, analyzing and identifying incongruities and deficiencies in the contractors work in relationship with the construction documents. Understand the baseline schedule and assist in determining the value of the acceptable work in place.
• Work experience and completed projects shall be identified in the credentials of the individual to show competency to undertake a rigorous program in construction in all identified task order scope of work required solicitation.
• (3) three projects of the scale and difficulty at which he/she held a similar position. Possess Communication, Language, and Software Skills with the ability to utilize a variety of software programs to monitor, update, and produce work products and compile data and records by applying both knowledge of the construction industry and computer literacy.

Preferred Qualifications:

• Experience as a CMa managing VA projects
• Experience as a CMa managing Medical projects