Capital Improvement Project Coordinator

City of Oakland, CA
Oakland, California
Full Time

Email Address

Apply Now

Salary

$135,525.96 - $166,387.08 Annually

Location

Oakland, CA

Job Type

Full Time Civil Service

Job Number

25-SC112-06

Department

Oakland Public Works Department

Opening Date

06/30/2025

Closing Date

7/20/2025 11:59 PM Pacific

FLSA

Exempt

Bargaining Unit

UM2

Description
Benefits
Questions

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland Public Works Department?

The Project and Grant Management Division (PGMD) is a growing, dynamic unit within the Bureau of Design and Construction in the Public Works Department. PGMD develops and implements the City's Capital Improvement Program (CIP), with a team of professionals from diverse backgrounds in construction, engineering, architecture, and landscape architecture. They focus on improving and rebuilding the City's physical assets, including libraries, parks, recreation centers, senior centers, fire stations, and police facilities. This position offers the chance to use your talents to deliver major capital improvements for Oakland residents.

The Capital Improvement Project Coordinator (CIPC) is a management-level position responsible for overseeing major projects in the CIP from start to finish, including budgeting, scheduling, controls, and client satisfaction. The CIPC serves as the primary contact for client departments, design consultants, citizens, and other Public Works divisions on CIP projects. They ensure timely, cost-effective, and high-quality project delivery within budget constraints, while meeting client needs. This role requires significant discretion, judgment, and a high level of independence.

We are looking for someone who is:

A strong leader: You are an experienced project manager with the knowledge, skills, and abilities to lead major capital improvement projects.
A strong oral communicator: You will effectively collaborate and communicate with staff and contractors.
Independent and self-motivated: You will look for opportunities to improve business processes within the division.
Adaptable: You are capable of managing workplace dynamics and change with resilience and composure.
A critical thinker: You analytically and logically evaluate information, propositions, and claims.
A multitasker: You are able to manage and balance many competing responsibilities and workloads.

What you will be typically responsible for:

Preparing effective project budgets, schedules, and scopes to ensure major capital improvement project success.
Preparing, reviewing, and presenting reports and resolutions for the Council, City Administrator, or commissions, with professionalism.
Assisting with grant-seeking opportunities.
Negotiating and administering consultant design and support services contracts to maintain project scope, schedule, and budget.
Resolving conflicts in a timely manner.
Collaborating with stakeholders and team members to formulate strategies, prioritize projects, and devise solutions to overcome obstacles, ensuring the accomplishment of objectives.

Read the complete job description by clicking this link: Capital Improvement Project Coordinator

Click on the link below to see a video on what it's like to work for the City of Oakland!

Working for the City of Oakland

A few reasons you might love this job:

Your work will directly impact the lives of residents throughout Oakland.
You will be part of a dynamic team where you can offer support, share expertise, and grow in your professional experience.
You will be part of a city that values and actively promotes racial equity. Racial equity objectives are integrated into the Capital Improvement Project prioritization process and permeate City administration at all levels.
You will have the opportunity to contribute to the growth, direction, and improvement of the Project and Grant Management Division.

A few challenges you might face in this job:

You may not immediately see the results of your efforts because some projects involve phases that can take months or years to complete.
You may feel disoriented by the ongoing structural and staff changes in the department, along with the heavy workload.
You may have limited access to institutional knowledge, which can add uncertainty during project planning.

Competencies Required:

Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
Adaptability: Responding positively to change and modifying behavior as the situation requires
Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
Leadership: Guiding and encouraging others to accomplish a common goal
Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions, functions, or teams
Presentation Skill: Formally delivering information to groups
Professional & Technical Expertise: Applying technical subject matter expertise to the job
Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
Writing: Communicating effectively in writing

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.

Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable.

Education:

Bachelor's degree from an accredited college or university in civil engineering, construction engineering, architecture, landscape architecture, other engineering field, or a related field.

Experience:

Five (5) years of progressively responsible professional experience in the field of managing the design and construction of capital improvement projects, construction management, design management, architecture, or a closely related field, demonstrating experience and the ability to manage, coordinate, and lead team members in the implementation of projects.

License or Certificate / Other Requirements:

Successful incumbents in this job are expected to operate automotive vehicles in the performance of the assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Desirable Qualifications:

California Certificate of Registration as an Engineer in the civil or structural technical field, Architect, or Landscape Architect
Project Management Professional (PMP) Certification
Leadership in Energy and Environmental Design (LEED) Accreditation

Supplemental Information

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the "minimum qualifications" listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.

For this recruitment, all qualified applicants will be sent a writing exercise, (weighted 100%), which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is early August.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you're applying to a "restricted" posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

What's in it for you?

15 paid holidays
Vacation - 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
Retirement - CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
Health - The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care and other HMO and PPO plans
Dental - The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
Vision - The City of Oakland pays for VSP full premium for employees and eligible dependents
Sick leave - Employees accrue 12 days per year
Deferred Compensation - 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training, & Telecommuting.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: .

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at ... between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at ... for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Briana Wong, Human Resource Analyst at ....

The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:

CalPERS Medical
Dental
Vision
Medical Waiver Plan - Cash-In-Lieu
Flexible Spending Accounts
Commuter Benefits
Group & Supplemental Life Insurance
Employee Assistance Program (EAP)
Guaranteed Ride Home (GRH)
Pension Benefits
Deferred Compensation
Specific benefits may vary depending on the assigned specific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements

Be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. The rating of the supplemental questions may determine your application status and/or rank on an eligible list. I have read and understand the statement above concerning submission of supplemental responses.

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process. Are you a current full-time, permanent part-time, or part-time City of Oakland employee?

If you are a current City of Oakland employee, what is your employee ID number? If not, indicate NA.

Have you previously been employed by the City of Oakland?

If you have previously been employed by the City of Oakland, please enter the dates and titles of the jobs you previously held at the City of Oakland below.

Please list other names used while employed by the City of Oakland. If you have not been employed by the City of Oakland put NA.

Do you confirm that the address on your application matches your current residency?

What is the highest degree or level of education that you have completed?

High school graduate, diploma or equivalent
Some college credit, no degree
Associate degree
Bachelor's degree
Master's degree
Doctorate degree
Other

If you indicated that you have attained a Bachelor's degree or above, please list the field of study (major) in each degree attained. (for example: BA degree - Environmental Science & MA degree - Business Administration) If this doesn't apply, please indicate "NA".

How many years of progressively responsible professional experience do you have in the field of managing the design and construction of capital improvement projects, construction management, design management, architecture or closely related field, demonstrating experience and ability to manage, coordinate, and lead team members in the implementation of projects?

I do not possess any experience as described
I possess less than 1 year of experience as described
I possess 1 year, but less than 2 years, of experience as described
I possess 2 or more years, but less than 3 years, of experience as described
I possess 3 or more years, but less than 4 years, of experience as described
I possess 4 or more years, but less than 5 years, of experience as described
I possess 5 or more years, but less than 6 years, of experience as described
I possess 6 or more years, but less than 7 years, of experience as described
I possess 7 or more years, but less than 8 years, of experience as described
I possess 8 or more years, but less than 9 years, of experience as described
I possess 9 or more years of experience as described

Describe your professional experience in the field of managing the design and construction of capital improvement projects, construction management, design management, architecture or closely related field, demonstrating experience and ability to manage, coordinate, and lead team members in the implementation of projects. *Please note that your response must be supported by information contained in the "Work Experience" section of your application. Answers not supported by information in the work experience section will not be considered.

Answers to the above supplemental questions MUST be supported by information contained in the "Education" and "Work Experience" sections of this application. Answers not supported by information contained in the "Education" and "Work Experience" sections of this application will NOT be considered. I have read and understand this statement.

Required Question

Job ID: 483675854

Originally Posted on: 7/2/2025

Email Address

Apply Now