Purchasing Manager - Subcontracting

ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

• Ensure that all HPSI safety procedures, rules and regulations are followed and met

• Follow all HPSI Purchasing Guideline

• Develop successful negotiation strategies for all subcontracting and overhead purchase.

• Have ability to write contractual language letter to vendor for any issues during execution time.

• Review project SFI cost every quarter and work with Project Controller and Production to update forecast

• Review all other buyers Purchase Order/Contract prior to issue to vendor and check it follows PSI Purchasing Guideline.

• Support all other buyers on Terms and Condition review and provide redline initial review/thought to PSI Legal for review.

• Create template for blanket order, overhead order and capex order and execute on those templates with the help of other buyers.

• Should work under tight timeline and in team environment.

• Support in bottom up Turnkey Estimate for future concept work and prepare basis of estimate.

• Perform other related duties as required and assigned in Purchasing.

• Develop vendor for Firm Fixed Price scope and Substitute Labor supply.

• Firm Fixed Price Contract/Full Turnkey Task

• Review Subcontracting Plan and execute all purchase order in timely fashion.

• Follow below process for all contacts.

• RFI -Send RFI and placed NDA for all vendor prior RFP

• Scope Of work - Follow up with Scope of work and RFP documents.

• RFP- Send out RFP and handles all communication during RFP process between bidder and internal team

• Bid Review - Review all bid and prepare bid tab for all contract.

• Send bid rejection letter to non-selected bidders.

• Handle all questions from Internal Stakeholder and get clarification with bidders.

• Propose best option to management for final approval.

• Contract/Purchase Order Draft

• Record keeping of all documentation from RFI to Contract Sign

• Arrange Kick off meeting with core team after contract sign and hand over contract to Contract Administrator.

• Update all purchase order and execute change order process with vendor during life of project.

• Send close out letter after closing of project.

• Substitute Labor Contract Task

• Review Production need for all substitute labor

• Negotiate rate with all labor supplier

• Issue Purchase Order as per purchasing guideline

• Review rates in PSI HR System prior to start of work

• Provide all needed reports to accounting to cover owner supplied insurance plan

• Get weekly update on labor supply from vendor

• Update Purchase Order/Contract every quarter as per budget approval.

• Work with production and forecast future adjustment in labor need and communicate with labor supplier

• Keep all records for all rates and executed order.

COMPETENCIES

• Able to communication effectively with all levels of the organization
• Decision making/problem solving
• Managerial Skills
• Adaptability and organizational skills and understanding
• Integrity
• Conflict resolution
• Contract Negotiation Skills
• Strategic thinking
• Stress management
• Willingness and ability to work as a team member

SUPERVISORY RESPONSIBILTY

This position has supervisory responsibility.

EDUCATION AND EXPERIENCE

• A. or B.S. College Degree with minimum 7+ Years of experience in Procurement, Labor Contract management experience preferred
• 1+ years of Manger/Supervisor experience
• Heavy Fabrication Industry experience, Shipbuilding Knowledge is plus
• Experience in Government Contracting is plus
• Proficient in SAP ERP Systems and MS Office suite software

WORK ENVIRONMENT

Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes and smoke. Work may be carried on indoors or outdoors, and may involve exposure to inclement weather conditions.

• Hanwha Philly Shipyard is a TOBACCO FREE facility.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A range of motion sufficient to perform general lifting, carrying, bending, stooping, climbing, working at heights, extended walking or standing, etc. is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time, safety-sensitive position. Standard days and hours of work vary by department, days and hours determined by department schedules.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.

Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual.