Project Management Assistant with F.D. Thomas, Inc.

_Rancho Cucamonga, CA, USA_ | _Project Management_ | _Hourly_ | _27.00-37.00 per hour_ | _Full Time_

_| This position will be paid on an hourly basis and is overtime eligible), with a generous Benefit Plan which includes PTO, matching 401k, Paid Holidays, Medical, Dental, Vision options, and much more!_

_ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/_

**About Company**

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast. FDT is headquartered in Central Point, OR.

FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Inupiat shareholders.

We offer competitive salaries and full range of benefits including: generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.

**Job Summary:** This position is an administrative support position that assists and reports to the Project Management Team of FDT. The position usually works at a satellite office, under the direct supervision of the Project Manager. The PM Assistant supports the projects and staff from project start up to close out.

**Duties and Responsibilities:**

PROJECT ADMINISTRATION:

+ Assist PM with purchasing and inventory with suppliers

+ Misc. Data Entry (Purchase Orders, T&M Tallying/Compiling, Productivity Tracking for Payroll Upload)

+ Maintain an accurate and up-to-date project file

+ Scan/Attach all pertinent docs to Viewpoint (audits, forms, submittals, reports)

+ Assist PM in billing process (assist PM in obtaining proper paperwork prior to payment, monthly payment applications and retention)

+ Update Monthly projections as directed by PM's

+ Assist PM with assembly & dissemination of submittals, safety plans (HazComs), etc. as directed

+ Provide administrative/clerical support for other departments as requested

+ Filing, Copying, Organizing, Quality Document Control

JOB CLOSEOUT:

+ Prepare, collate, and distribute all Close-Out documents and items per project and as directed

+ Miscellaneous assistance in all administrative processes as related and as requested

+ Manage multiple priorities meeting all deadlines in a complete and accurate manner

+ While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee dootherduties as the business need arises

**Key Requirements, Education, and Experience:**

+ High School diploma or equivalent, AA Degree Preferred

+ Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)

+ 5 + years' experience in similar position or college credit equivalent

+ Must be able to take direction and complete projects as assigned

+ Able to use general office equipment (Phone, Fax, Copier, Scanner)

+ Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations.

+ Good math skills with basic computations such as add, subtract, multiple, divide, etc.

+ Excellent customer service and problem-solving skills in a professional environment

+ Must be able to multi-task, organize and prioritize work with minimal supervision

+ Remain calm in high stress environments while multi-tasking

+ Courteous, personable, and professional manner

+ Self-motivated, able to work without direct supervision and problem-solve effectively

+ Site Project Manager Assistant III HR-JD

+ Site PMA III HR Approved: Carlos Marrero Page 1 of 1 Rev. 8.31.23 HR-JD

+ Valid Driver's license, clean driving record, vehicle insurance, reliable and legal transportation

+ Project Organization & Support

+ Document Management

+ General Office Support

+ Timely Processing of New Hire & Payroll related items

**Travel:**

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.